The Executive Assistant will provide comprehensive administrative support to the CEO and manage operational tasks, ensuring smooth execution of company activities and special projects.
Clipbook is looking for a results-driven Executive Assistant / Special Assistant to join our team and accelerate its operational execution. This role will focus on implementing a range of activities across various functions of the business, including executive support and enterprise-wide operational support.
You will be the CEO's right hand in everything across the business. This role is mostly behind the scenes, not always glamorous, but you will have a critical birds-eye view of everything.
Responsibilities:
- Office of the CEO (~50%): Serve as mission-critical “right hand” to the CEO, managing a rapidly growing team of ~16+ staff.
- Oversight and administration of the CEO’s office across all aspects of the business (E.g. scheduling, correspondence management, client follow-ups, etc.).
- Clipbook Operations (~50%): Support and/or own range of administrative & back-office functions, including but not limited to payroll & finance; interfacing with legal & accounting partners (e.g. lawyers, accounting, etc.); document preparation, etc.
- Manage and execute special projects on behalf of the CEO across sales, growth, client delivery, and business operations (e.g. operational support for marketing events or industry conferences).
This role is a good fit for you if:
- Thrive in jet-fueled environments & enjoy bringing structure to the natural chaos of a startup.
- Are extremely detailed oriented and strive to never let any balls drop.
- Pride yourself on your responsiveness across every method (email, call, text, Slack).
- Have excellent execution capability & hustle and willingness to work with a quickly growing, scrapping, and passionate startup team.
- Display strong written and verbal communication skills & are comfortable interfacing with very senior stakeholders externally.
- Are willing to roll up your sleeves to be helpful and supportive wherever possible.
- Are willing to learn rapidly (e.g., back office startup functions).
This role is a bad fit for you if:
- You are looking for a “punch in, punch out” job.
- Are not committed to succeeding in a role over an extended period.
Why Clipbook?
Clipbook will be a category-defining company with very strong product-market fit. We’ve signed some of the top customers in the world in this segment. Our core offering is used by several thousand users every day across 200+ organizations - having a consistent & daily impact on the most prominent leaders in the country.
We have a world-class team that is a smart, hard-working, and resourceful team - and most of all, who is passionate about our success and excited for the future. Our team has come from leading companies & orgs, including BCG, the White House, and U.S House & Senate. Team members have previously held leadership positions backed by top VCs including Sequoia, Tiger Global, Insight Partners, Coatue, and NFX.
The opportunity to work as the day-to-day, hour-to-hour right hand to the CEO of a venture-backed & rapidly growing company.
We are a profitable- and rapidly growing startup with commercial rigor at our core.
As the company’s first CoS, you will have the opportunity to make a high-leverage impact in an early-stage, venture-backed company at a critical stage of execution.
A fun, jet-fuel-driven culture of nimble execution and innovation.
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