Executive Assistant to the CEO Office (d/f/m) - 80-100%*

Job Description Summary

Job Description

Sandoz continues to go through an exciting and transformative period as a global leader and pioneering provider of sustainable Biosimilar and Generic medicines. As we continue down this new and ambitious path, unique opportunities will present themselves, both professionally and personally. Join us, the future is ours to shape!

In this role you will support the Strategic Assistant to the CEO and the Executive Assistant to the CEO. You will pro-actively and independently support the office organization with the right degree of prioritization and will be comfortable supporting associates at all levels including executives. You will be able to handle office administration in a truly international and dynamic environment.

Major accountabilities:

Your responsibilities include but are not limited to:

• General administrative support: Deals with complex administrative and organizational assignments independently and takes care of general administrative tasks, such as travel bookings, T&E.

• Manages agenda of the Strategic Assistant to the CEO

• Content slides management support for Sandoz Leadership Team and Board meetings where necessary

• Manages tight deadlines and competing schedules

• Uses technology platforms to upload presentations, seek approvals, make edits to content

• Manages mail as well as emails and takes action on behalf of manager when appropriate and requested

• Arranges, coordinates and follow-ups on high-level global meetings, teleconferences, videoconferences etc. as well as external meetings with customers

• Participates in projects such as congress organization and special events, trainings, international customer visits etc

• Organizes a complex travel itinerary including visa applications and travel reimbursements

• Leads administrative projects/initiatives

What you’ll bring to the role:

Minimum Requirements:
 

• Bachelor’s degree preferred; relevant certifications a plus.

• 5+ years of experience supporting executives, ideally in the pharmaceutical, biotech, or healthcare sector.

• Strong knowledge of pharmaceutical industry terminology, regulatory timelines etc

• Maintains highest standards of confidentiality for all information handled within the CEO office

• Proficient in Microsoft Office, Teams.

• Ability to prioritize and handle multiple tasks under pressure.

• Exceptional organizational and time-management skills

• High level of professionalism and discretion

• Strong written and verbal communication

• Collaborative, proactive, and solution-oriented mindset

• Fluent English (written and spoken)

*some restrictions to flexible working models may apply and will be discussed at interview where necessary.

Why Sandoz?

Generic and Biosimilar medicines are the backbone of the global medicines industry. Sandoz, a leader in this sector, provided more than 900 million patient treatments across 100+ countries in 2024 and while we are proud of this achievement, we have an ambition to do more!

With investments in new development capabilities, production sites, new acquisitions, and partnerships, we have the opportunity to shape the future of Sandoz and help more patients gain access to low-cost, high-quality medicines, sustainably.

Our momentum is powered by an open, collaborative culture driven by our talented and ambitious colleagues, who, in return for applying their skills experience an agile and collegiate environment with impactful, flexible-hybrid careers, where diversity is welcomed and where personal growth is supported! 

Join us!

Commitment to Diversity & Inclusion:

We are committed to building an outstanding, inclusive work environment and diverse teams representative of the patients and communities we serve.

Accessibility and accommodation

Sandoz is committed to working with and providing reasonable accommodation to all individuals. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the recruitment process, please send an e-mail to [email protected] and let us know the nature of your request and your contact information. Please include the job requisition number in your message

#Sandoz

Skills Desired