Executive Administrator

Marcus & Millichap has an exciting opportunity for a results-driven Executive Administrator to join our team! This role provides support to the Chief Financial Officer. The ideal candidate will possess a demonstrated track record of successfully supporting executive leaders, with the ability to work in a fast-paced environment both collaboratively and autonomously to anticipate needs, resolve challenges, and execute deliverables.

The anticipated salary range for candidates who will work in Calabasas, CA is $105,000 - $125,000/annual plus bonus. The final salary offered to a successful candidate will be dependent on several factors that may include but are not limited to the type of experience withing the industry, education, etc. Marcus & Millichap is a multi-state employer, and this salary range may not reflect positions that work in other states.

This is a 100% on-site role in our Calabasas office.

Responsibilities

• Provide day-to-day tactical and strategic project administration support to the CFO.
• Responsible for a wide range of administrative duties, including managing a busy calendar, completing expense reports, preparing confidential correspondence, organizing travel plans and itineraries, compiling materials for meetings, and taking meeting minutes while tracking action items.
• Manage projects from start to finish, typically with a high level of technical complexity.
• Collaborate across departments to ensure milestones for business objectives and goals are successfully executed.
• Swiftly resolve issues and remove obstacles, ensuring projects are delivered timely and with exceptional quality.
• Monitor progress against goals and objectives, providing regular updates on key metrics and progress to the CFO and other key stakeholders.
• Coordinate, compile and disseminate information and updates to team members and stakeholders as required.
• Facilitate seamless communication between the CFO’s office, internal departments, and external organizations, while fostering credibility, competence, and trust.
• Drafts various correspondence and communications ensuring accuracy and clarity.
• Effectively prioritize conflicting needs and priorities, often managing tight and competing deadlines.
• Perform other tasks and duties as assigned.

Qualifications

• Bachelor’s degree in business administrator or related field.
• Minimum of 5 years’ related work experience, supporting C-suite executives at publicly traded companies.
• Must have prior experience managing projects end-to-end, with a strong technical focus.
• Strong interpersonal skills, demonstrating a proven ability to build trusting relationships within large, matrixed organizations, as well as with external agencies and vendors.
• Proven ability to handle and maintain confidential and sensitive information with discretion.
• Exceptional oral and written communication with the ability to create clear and concise memos and effective presentations.
• Strong sense of urgency with a commitment to quality and follow through.
• Strong business acumen, decision-making, negotiation and influencing skills.
• Must be a self-motivated individual with the ability to manage multiple and competing priorities in a fast-paced environment.
• Advanced technology proficiency, particularly adept with the Microsoft Office suite, Salesforce and HRIS.
• Proactive and resourceful with the ability to work independently.
• Previous commercial real estate experience is a plus.




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Our mission is to help our clients create and preserve wealth by providing the best real estate investment sales, financing, research, and advisory services available.

Founded in 1971, Marcus & Millichap (NYSE: MMI) is a leading commercial real estate brokerage firm focusing exclusively on investment sales, financing, research, and advisory services, with nearly 1,700 investment sales and financing professionals in 80+ offices throughout the United States and Canada.  

Marcus & Millichap closes more transactions than any other real estate investment brokerage firm in the nation. In 2023, the firm closed 8,297 transactions with a sales volume of approximately $48 billion.

The firm has perfected a powerful property marketing system that integrates broker specialization by property type and market area; the industry’s most comprehensive investment research; a long-standing culture of information sharing; relationships with the largest pool of qualified investors; and state-of-the-art technology that matches buyers and sellers.

Marcus & Millichap provides equal employment opportunities to all employees and applicants for employment without discrimination with regard to race, religious belief (including dress or grooming practices), color, sex, sex stereotype, pregnancy, childbirth or related medical conditions (including breast feeding), age, national origin, ancestry, sexual orientation, gender identification and expression, transgender status, physical or mental disability, medical condition, genetic characteristics, genetic information, family care, marital status, enrollment in any public assistance program, status as military, a veteran or qualified disabled veteran, status as an unpaid intern or volunteer, or any other classification protected by law. We also prohibit discrimination based on the perception that anyone has any of those characteristics, or is associated with a person who has or is perceived as having any of those characteristics. In addition to federal law requirements, Marcus & Millichap complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.