Executive Administrative Coordinator

WE ARE TITANIUM HEALTHCARE

Titanium is a healthcare company that puts heart and compassion above all else. Millions of Americans just aren’t getting the medical care they need. We’re on a mission to change that. For patients that means exceptional support and better care. For providers it means better support and time to focus on patients, and for partners that means higher quality and lower cost.

Join us in our mission!

POSITION SUMMARY

The Executive Administrative Coordinator to the CFO provides high-level administrative and operational support to ensure the effective, organized, and efficient functioning of the CFO’s office. This role focuses on coordination, communication, and follow-through, enabling the CFO to stay focused on strategic priorities while maintaining accessibility to leaders across the organization. This position requires strong organizational skills, excellent written communication, sound judgment, and the ability to work comfortably with senior leaders while supporting accountability and transparency.

WHERE YOU’LL WORK

This position is hybrid. You will come onsite to the Garden Grove office 4 days a week. Standard business hours are Monday through Friday from 8:00 am to 5:00 pm.

WHAT SUCCESS LOOKS LIKE

• The CFO’s time and priorities are well-organized and supported
• Meetings are documented clearly with reliable follow-up on action items
• Leaders experience timely, professional communication, and coordination
• Events and meetings are executed smoothly
• Executive workflows feel organized, accessible, and predictable

WHAT YOU’LL DO

Executive & Administrative Support

• Manage the CFO’s calendar, inbox, and communications with professionalism and discretion
• Coordinate meetings, agendas, and materials to support productive discussions
• Attend meetings and take accurate meeting notes, send summaries and action items timely post meeting  
• Provides support on special projects by conducting research, compiling data, and coordinating with other departments to ensure deadlines are met
• Track follow-ups and deadlines, providing reminders to support timely completion by utilizing Asana and other related project management systems
• Support open access to the CFO by helping prioritize requests without acting as a gatekeeper
• Draft, edit, and proofread executive correspondence, presentations, and internal communications
• Reviews various financial, business-related reports and data; edit for error and make corrections as needed, coordinating such action with data originator. Notes variations in data or performance from expectations and ensure they are brought to the attention of supervisor for action
• Manage insurance policies, including applications, and assist finance department with filings and notices
• Assist and support administrative department with other related duties, reconciliations, and tasks

Document & Contract Support

• Assist with organizing and tracking contracts, approvals, and key documents
• Coordinate signature workflows and maintain organized records
• Support document management and reference systems for executive materials
• Review of contracts to maintain various administration matrixes and communicate changes to appropriate parties

Event & Meeting Planning

• Coordinate logistics for company events, leadership meetings, lunch events, and overnight retreats
• Support planning efforts including scheduling, travel coordination, vendors, and materials
• Place office supply orders when needed and plan catering for meetings
• Partner with internal teams to ensure events are well-organized and aligned with company culture
• Manage domestic and international travel end-to-end, including flights, accommodations, ground transportation, and real-time itinerary adjustments

Additional Support

• Provide general administrative support and assist with special projects as needed
• Anticipate routine needs and help identify opportunities to improve efficiency

WHO YOU ARE

• Fluent in English (written and verbal)

• Excellent time management abilities
• Professional presence and comfort working with senior leadership

• Experience handling confidential information with discretion
• Strong communicator with strong ability to follow-up; must be comfortable providing reminders
• Personable and service-minded
• Adaptable and collaborative
• Excellent verbal and written communication skills, including the ability to convey and exchange information in a clear and concise manner
• Adequate hearing and vision (with corrective devices if necessary) 
• Ability to identify problems and use logic and related information to develop and implement solutions
• Excellent organizational skills and attention to detail
• Ability to work independently and carry out assignments to completion within the parameters of established policies and procedures
• Ability to communicate clearly in-person, by phone, and electronically
• Frequent use of computers, keyboard, and handheld/mobile devices
• Competent with computers, email, virtual platforms, and Microsoft Office based programs
• Ability to type for extended periods
• Must be able to remain in a stationary position
• Ability to lift, carry, push, or pull up to 20–25 pounds (e.g., laptop bag, forms, mobile equipment)
• Ability to maintain professionalism and safety in diverse environments

WHAT YOU’LL NEED

• Diploma/GED required
• Associate degree or bachelor’s degree in business related fields preferred
• Minimum 5+ years of experience supporting executives or senior leaders
• Distraction-free home workspace with a secure internet connection

WHAT YOU’LL ENJOY

• Make an impact: an organization who cares about its employees, communities, and the future of healthcare
• Inclusivity: be a part of a workplace where you not only belong but also can be the best version of yourself
• Growth: opportunities to develop and grow your career with us
• Community: you are encouraged to have a voice, share your opinions, and have individual impact on the business
• Paid Time Off: 12 holidays and up to 3 weeks of accrued PTO to rest and recharge plus additional time for sick, jury duty, bereavement, and reproductive loss

• Work Life Balance: enjoy flexibility to maximize your well-being and success with our hybrid work model

• Medical, Dental, & Vision Benefits: we cover up to 100% of your premium and 50% of your dependents depending on the plan
• Flexible Spending, Health Savings & Dependent Care Accounts
• Life/AD&D insurance funded 100% by Titanium Healthcare
• Supplemental Short-Term Disability

• Employee Assistance Programs
• Protect your pet(s) with Pet Insurance
• 401(k) plan 

EEO Statement

At Titanium Healthcare, our mission is to fearlessly reengineer the way healthcare works to reduce costs, ensure better outcomes, and provide everyone, everywhere, with the kind of compassionate and coordinated care they deserve. We believe that achieving this mission starts with a diverse and inclusive workforce.

Titanium Healthcare is an equal opportunity employer. We are committed to promoting and celebrating all backgrounds and encourage all applicants, regardless of race, religion, gender, sexual orientation, disability, age, marital status, parental status, military or veteran status, or any other legally protected status, to apply. We believe that diversity and inclusion drive innovation and equity in healthcare, enabling us to better serve our communities and make a lasting impact.