Executive/Administrative Assistant

We are a multi-certified small business validated by the US Government.  Since 2005 we have been providing support to our clients nationwide. We boast a high D&B rating and maintain highly professional and ethical relationships with our clients and candidates. 

Executive/Administrative Assistant

SUMMARY

Organizes office operations and procedures including but not limited to schedule/calendar management, information management, filing systems, supplies, scanning, etc.

DUTIES AND RESPONSIBILITIES: (include but not limited to)

General Office:

• Performs general clerical duties including but not limited to filing, photocopying, faxing, typing, and mailing.
• Answers, screens, and directs incoming telephone calls
• Greet office visitors/clients/employees
• Take messages
• Transfer telephone calls
• Respond to requests for job information
• Respond via email and/or phone to job applications, calls and emails
• Update and track certifications & process re-certifications
• Update websites for small business registrations
• Track, order & manage inventory & equipment
• Sorts and distributes internal and external mail.
• File employee paperwork
• Database management
• Assist with payroll/bookkeeping

SUPERVISORY RESPONSIBILITIES:

• NONE

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

• Occasionally/Frequently/Continually required to sit
• Occasionally/Frequently/Continually required to utilize hand and finger dexterity
• Occasionally/Frequently/Continually required to talk or hear
• Occasionally/Frequently/Continually utilize visual acuity to operate equipment, read technical information, and/or use a keyboard
• Occasionally/Frequently/Continually required to meet last minute deadlines

Salary $13-$16/hr + benefits

Medical/Dental/Vision/401k+matching

Holidays, vacation

7am-4pm or flexible schedule

Job Type: Full-time

Salary: $13.00 to $16.00 /hour

QUALIFICATIONS:

• Minimum of 2 years office administrative experience
• High school graduate some college or AA degree preferred.
• Basic competence in administrative duties and tasks
• Highly organized
• Ability to understand and follow written and verbal instructions
• Excellent verbal and written communication skills.
• Understanding of ADP and payroll processes
• Keystroke a minimum of 40 wpm.
• Commitment to excellence and high standards.
• Acute attention to detail.
• Ability to understand and follow written and verbal instructions
• Strong organizational skills.
• Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.
• Must be able to speak, read, write, and understand the primary language(s) used in the workplace.

COMPETENCIES :

• Customer Service-- Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.
• Interpersonal Skills- -Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.
• Teamwork-- Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.
• Ethics-- Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
• Professionalism-- Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.

LifeLung, Inc/Tridant Solutions provides services to government agencies. We are a multi-certified small business headquartered in Southern California. Since 2005 we have supported our nationwide clients. We boast a high D&B rating and an A+ BBB rating.