Executive Administrative Assistant - IT VP of OU Strategy, HCIT and Product Innovation

We anticipate the application window for this opening will close on - 16 May 2025

At Medtronic you can begin a life-long career of exploration and innovation, while helping champion healthcare access and equity for all. You’ll lead with purpose, breaking down barriers to innovation in a more connected, compassionate world.

A Day in the LifeThe person in this role will work from the Medtronic facility located in Mounds View, Minnesota.
We are seeking an Executive Administrative Assistant to support the Vice President of the Operating Unit Strategy, Healthcare IT, Product Innovation (OSHPI) Business Capability and Delivery Center of Medtronic’s Global IT organization. In this role, your primary responsibility is to provide executive-level support to the OSHPI VP, with occasional assistance given to the OSHPI Leadership Team during face-to-face meetings or onsite visits by members of the IT Leadership Team (ITLT) to Minneapolis-area Medtronic facilities. Daily guidance and direction will be provided by the VP of OSHPI.
We believe that when people from different cultures, genders, and points of view come together, innovation is the result —and everyone wins. Medtronic walks the walk, creating an inclusive culture where you can thrive. Our unwavering commitment to inclusion, diversity, and equity (ID&E) means zero barriers to opportunity within Medtronic and a culture where all employees belong, are respected, and feel valued for who they are and the life experiences they contribute. We know equity starts beyond our workplace, and we must play a role in addressing systemic inequities in our communications if we hope to have long-term sustainable impact. Anchored in our Mission, we continue to drive ID&E forward both to enhance the well-being of Medtronic employees and to accelerate innovation that brings our lifesaving technologies to more people in more places around the world.
Bring your talents to an industry leader in medical technology and healthcare solutions – we’re a market leader and growing every day. You can be proud to be a part of technologies that are rooted in our long history of mission-driven innovation. You will be empowered to shape your own career. We encourage and support your growth with the training, mentorship, and guidance you need to own your future success. Together, we can transform healthcare. Join us for a career that changes lives. Medtronic is committed to fostering a diverse and inclusive culture.

CAREERS THAT CHANGE LIVES

A DAY IN THE LIFE

• Anticipate and proactively address challenges, often resolving issues before they reach the OSHPI VP.
• Strong expertise in managing global travel logistics, including handling cancellations and delays with ease.
• Superior communication skills and the ability to engage professionally with Board members, ExCom, peer executives, and other stakeholders.
• Ability to adapt communication style to fit the audience.
• High-level autonomy and strategic support skills, offering an elevated scope of assistance when compared to standard administrative support roles.
• Serve as a key point of contract, communicating professionally and effectively with fellow ExCom Executive Assistants and peer executives.
• Produce clear, professional correspondence while demonstrating adeptness for “reading between the lines” and tailoring responses to various audiences.
• Assess and handle incoming communications, including phone calls, email, and mail, crafting responses or redirecting as appropriate.
• Provide executive support by maintaining the VP of OSHPI’s calendar, arranging executive meetings, and compiling relevant reports and documents.
• Act as liaison between VP of OSHPI and internal/external stakeholders, cultivating and fostering open and communicative partnerships.

CONFIDENTIALITY AND DISCRETION

• Handle sensitive and confidential information with utmost discretion
• Maintain confidentiality of all corporate, personnel, and sensitive matters

GENERAL OFFICE MANAGEMENT

• Oversee and maintain equipment for the VP of OSHPI’s office, including ordering and managing their desktop, laptop, monitor, cell phones, and other equipment. 
• On occasion, facilitate supply and equipment orders in support of broader Global IT initiatives.
• Coordinate with Global IT teams and facilities for any office-related needs or issues.

STAKEHOLDER ENGAGEMENT

• Serve as a point of contact between the OSHPI VP and internal as well as external stakeholders.
• Build and foster positive rapport with key stakeholders, including senior executives, department heads, and external partners.
• Represent OSHPI and Global IT, fostering positive relationships with ExCom, internal executives, and external stakeholders.
• Handle special projects as assigned and provide debriefs to OSHPI VP and members of the leadership team as needed.

PROJECT MANAGEMENT

• Support OSHPI VP by managing key projects and initiatives, ensure deadlines are met and deliverables completed.
• Track progress of various projects and provide regular status updates to the VP of OSHPI.

FINANCIAL MANAGEMENT

• Efficiently and accurately process purchase orders, ensuring timely approval and compliance with organizational policies.
• Manage and pay AMEX bills on time, maintaining a clear record of all transactions.
• Process expenses related to large Global IT events in a timely manner, ensuring all costs are accounted for and reconciled appropriately.
• Handle expenses related to OSHPI leader’s travel and events promptly, certifying that all documentation is complete and submitted in accordance with company guidelines.
• Exhibit strong financial acumen and a keen understanding of budgeting and expense management in support of OSHPI VP and Global IT initiatives.

MEETING COORDINATION & TRAVEL MANAGEMENT

• Begin each day by reviewing and prioritizing the VP of OSHPI’s emails and calendar; prepare a concise daily briefing outlining key tasks, meetings, and urgent issues.
• Proactively manage the calendar by resolving overlapping priorities through clear communication and sound solutions.
• Attend strategic planning meetings with the OSHPI Leadership Team, taking minutes and following up on action items; coordinate with various teams to gather necessary information.
• Maintain unwavering professionalism while navigating incoming calls and inquiries.
• Organize and coordinate meetings, prepare agendas, capture minutes, and follow up on action items.
• Prepare and edit correspondence, reports, presentations, and other documents as needed.
• Coordinate complex global travel arrangements, ensuring all logistics are in place including detailed itineraries, airplane seat assignments, and car services.
• Expertly manage disruptions, providing timely solutions to travel challenges.

MUST HAVE (Minimum Qualifications)

• 6+ years of relevant experience

NICE TO HAVE (Preferred Qualifications)

• Strongly Preferred:
  • 5+ years of experience in an Executive Assistant or similar role, preferably supporting C-level executives
  • Demonstrated ability to work with executives and efficiently organize daily operations
  • Bachelor’s degree in business administration, communications, or other relevant discipline
  • Proficiency with the Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook
  • Excellent written and verbal communication skills
  • Stellar organizational skills and time-management abilities
  • Adept at working independently and as a contributing member of a team
  • High level of professionalism and integrity
  • Robust problem-solving skills with an eye for detail, especially with calendaring and communications
  • Tech savvy and proactive, with high level of proficiency with reporting and analytics
  • Ability to occasionally work outside of standard business hours to support international travel (outside of US time zones)
• Familiarity with IT terminology and concepts
• Previous professional experience in healthcare, medical device, or technology sectors
• Professional certifications such as Certified Administrative Professional (CAP) or Project Management Professional (PMP)
• Experience drafting executive-level communications and reports
• Competent at organizing large-scale events, conferences, and corporate meetings
• Adept at handling crisis situations and providing support in high-pressure environments
• Ability to adapt quickly to changing priorities and deadlines 

Physical Job Requirements

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position, but they are not an exhaustive list of all the required responsibilities and skills of this position. 

The physical demands described within the Responsibilities section of this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. For Office Roles: While performing the duties of this job, the employee is regularly required to be independently mobile. The employee is also required to interact with a computer, and communicate with peers and co-workers. Contact your manager or local HR to understand the Work Conditions and Physical requirements that may be specific to each role.

Benefits & Compensation
 

Medtronic offers a competitive Salary and flexible Benefits Package
A commitment to our employees lives at the core of our values. We recognize their contributions. They share in the success they help to create.  We offer a wide range of benefits, resources, and competitive compensation plans designed to support you at every career and life stage.
 

Salary ranges for U.S (excl. PR) locations (USD):$72,400.00 - $108,600.00

This position is eligible for a short-term incentive called the Medtronic Incentive Plan (MIP).

The base salary range is applicable across the United States, excluding Puerto Rico and specific locations in California. The offered rate complies with federal and local regulations and may vary based on factors such as experience, certification/education, market conditions, and location. Compensation and benefits information pertains solely to candidates hired within the United States (local market compensation and benefits will apply for others).

The following benefits and additional compensation are available to those regular employees who work 20+ hours per week: Health, Dental and vision insurance, Health Savings Account, Healthcare Flexible Spending Account, Life insurance, Long-term disability leave, Dependent daycare spending account, Tuition assistance/reimbursement, and Simple Steps (global well-being program).

The following benefits and additional compensation are available to all regular employees: Incentive plans, 401(k) plan plus employer contribution and match, Short-term disability, Paid time off, Paid holidays, Employee Stock Purchase Plan, Employee Assistance Program, Non-qualified Retirement Plan Supplement (subject to IRS earning minimums), and Capital Accumulation Plan (available to Vice Presidents and above, or subject to IRS earning minimums).

Regular employees are those who are not temporary, such as interns.  Temporary employees are eligible for paid sick time, as required under applicable state law, and the Employee Stock Purchase Plan. Please note some of the above benefits may not apply to workers in Puerto Rico.

Further details are available at the link below:

Medtronic benefits and compensation plans

About Medtronic

We lead global healthcare technology and boldly attack the most challenging health problems facing humanity by searching out and finding solutions.
Our Mission — to alleviate pain, restore health, and extend life — unites a global team of 95,000+ passionate people. 
We are engineers at heart— putting ambitious ideas to work to generate real solutions for real people. From the R&D lab, to the factory floor, to the conference room, every one of us experiments, creates, builds, improves and solves. We have the talent, diverse perspectives, and guts to engineer the extraordinary.

Learn more about our business, mission, and our commitment to diversity here.

It is the policy of Medtronic to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Medtronic will provide reasonable accommodations for qualified individuals with disabilities.