Events Specialist

Voyager is an innovative defense, national security and space technology company committed to advancing and delivering transformative, mission-critical solutions. We tackle the most complex challenges to unlock new frontiers for human progress, fortify national security, and protect critical assets to lead in the race for technological and operational superiority from ground to space. 

Forge the Future: Join Voyager Technologies 

The future belongs to those who build it. At Voyager Technologies, we’re building technologies that protect lives, expand frontiers and prepare us for what’s next. And we’re doing that with people who are wired to solve, build, adapt and lead. These roles are not for the faint of heart.  

You’ll help lay the foundation for humanity's future. Join a culture where innovation thrives, curiosity is rewarded, and impact is real. We’re a company of doers, thinkers and builders, united by purpose and grounded in reality. 

If you want to put your skills to work where the stakes are real and the mission is bigger than any one person, forge the future with Voyager. 

____________________________________________________________________________________ 

 Job Summary: 

The Event Specialist plays a critical role in executing Voyager’s presence across high-visibility trade shows, conferences, customer engagements, events and executive programs. This position ensures that every single event reflects Voyager’s brand, supports strategic business objectives and delivers a seamless, high-quality experience for customers, partners and internal stakeholders.

Working as part of the Communications and Marketing team, the Event Specialist manages the end-to-end planning process, from early requirements gathering and venue research to on-site coordination, executive support, and post-event reporting. The role requires strong organizational and communication skills, meticulous attention to detail, and the ability to manage multiple complex events simultaneously in a fast-paced, high-stakes environment. This role will be 100% onsite at our El Segundo, CA office. 

Responsibilities: 

• Plan, coordinate, and execute Voyager’s domestic and select international trade shows, conferences, customer engagements, executive appearances, and corporate events from concept through on-site delivery and post-event closeout.
• Serve as the primary integrator of all event information. Continuously gather requirements, updating planning documents, and proactively communicating timelines, deliverables, risks, and changes to internal teams, senior executives, and external partners.
• Develop and manage executive briefing materials and detailed event schedules, ensuring alignment with strategic priorities, customer expectations, and mission-critical engagement objectives.
• Work closely with senior leadership and cross-functional stakeholders (business development, communications, marketing, product, operations, and security) to ensure customer engagement strategies and event goals support broader business outcomes.
• Research, evaluate, and recommend venues and vendors based on customer and event requirements (budget, scale, accessibility, technical needs, A/V, aesthetics, security protocols, and operational constraints), including conducting site visits as needed.
• Lead full-scale logistics planning and execution for complex, high-visibility events in compliance with company policies, branding standards, security requirements, accessibility standards, and U.S. and foreign government regulations.
• Advise executives and internal teams on protocol, etiquette, and event best practices; develop run-of-show, program formats, talking points, etc. in accordance with corporate and government protocol.
• Provide on-site event leadership, managing vendors, schedules, staff, production teams, and customer experience to ensure flawless execution and rapid issue resolution.
• Identify, propose, and implement process improvements that enhance operational efficiency, attendee experience, stakeholder coordination, and ROI measurement.
• Maintain strong relationships with key partners, stakeholders, and customers, ensuring consistent communication, alignment, and high-quality service delivery throughout the event lifecycle.
• Track event budgets, contracts, invoices, and post-event metrics to support financial accountability, vendor performance, and continuous event optimization.

Required Qualifications: 

• A+ work ethic and flexibility to work atypical hours, including nights and weekends, to ensure event success, with domestic and international travel as required.
• Demonstrated event project management skills.
• 5–7 years of experience planning and executing trade shows, conferences, and corporate events, including direct support to senior executives.
• Strong project management skills with exceptional attention to detail and the ability to manage multiple priorities under tight deadlines.
• Proven experience in customer-facing roles and collaborating with geographically dispersed teams.
• Proficiency with event management tools (registration platforms, event apps) and the Microsoft Office Suite.
• Strong communication, interpersonal and relationship-building skills.
• Self-starter with the initiative and discipline to operate with minimal supervision in a fast-paced environment.
• Ability to travel domestically and internationally 25-50% 

Preferred Qualifications: 

• Experience developing and managing event related technology including registration systems, event management systems, event apps, etc.
• Experience with contract negotiations.
• Knowledge of international cultures and customs, and ethics policies.
• Experience working with Airtable and Asana.
• Preference for experience within Aerospace and or Defense.
• Certified Meeting Professional

Please click “Apply” to submit your application. 

The salary range represents the base salary range for this position. Actual compensation will vary and may be above or below the range based on various factors. Those include but are not limited to location, experience, and performance.

Voyager offers a comprehensive, total compensation package, which includes competitive salary, a discretionary annual bonus plan, paid time off (PTO), a comprehensive health benefit package, retirement savings, wellness program, and various other benefits. When you join our team, you’re not just an employee; you become part of a dynamic community dedicated to innovation and excellence. 

To conform to U.S. Government space technology export regulations, including the International Traffic in Arms Regulations (ITAR) you must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State. 

Voyager is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.  

Minority/Female/Disabled/Veteran 

The statements contained in this job description are intended to describe the general content and requirements for performance of this job. It is not intended to be an exhaustive list of all job duties, responsibilities, and requirements. This job description is not an employment agreement or contract. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice.