Events Marketing Coordinator

About Agora

Agora is the global leader in real-time engagement, providing developers with simple, flexible, and powerful APIs to embed real-time conversational AI, voice, video, interactive live streaming, and chat into their applications and IoT devices. Headquartered in Santa Clara, CA, Agora is trusted by over 1,700 leading organizations across the globe to power best-in-class real-time experiences from social media and live shopping to education and telehealth.

Events Marketing Coordinator (Contract, Part-Time)

Location: Remote (US-Based)

Job Type: Contract / Part-Time Hours: 10-20 hours per week

About the Role

We are looking for a highly organized and creative Events Marketing Coordinator to join our team on a contract basis. In this role, you will be the bridge between logistical execution and strategic promotion. You won’t just plan the event; you will help ensure the right people attend and that the brand experience is seamless.

In collaboration with our Marketing team, you will manage our calendar of in-person and virtual activations, handling everything from venue sourcing to setting up registration pages and coordinating marketing assets.

Key Responsibilities

Event Operations & Logistics

· Calendar Management: Own and organize the master events calendar, balancing a mix of virtual webinars, in-person meetups, and industry conferences.

· Venue & Vendor Sourcing: Research venues, request quotes (RFPs), negotiate pricing, and finalize contracts for venues, food & beverage (F&B), and A/V needs.

· Virtual Event Execution: Manage the technical setup for virtual events (Webinars, etc.), ensuring a smooth run-of-show.

· Budget Tracking: Monitor event spend to ensure all activations stay within the allocated budget.

Event Marketing & Promotion

· Registration Management: Build and manage event registration pages (using Luma, Partiful, or similar platforms), including configuring ticket types and automated confirmation emails, and other management details.

· Collateral Coordination: Collaborate with the marketing team to brief and produce assets, including social media graphics, email invites, brochures, one-pagers, and on-site signage.

· Audience Communication: Draft and schedule pre-event promotional emails and "know before you go" logistics emails to attendees.

Project Management

· Cross-Functional Alignment: Act as the central point of contact, keeping internal teams (Sales, Marketing, Leadership) informed of timelines, deliverables, and responsibilities.

· Swag & Inventory: Manage the ordering and shipping of event swag, booth materials, and marketing literature to event sites.

· Post-Event Analysis: Gather feedback, compile attendee data, and report on key metrics (registrants vs. attendees, ROI) to inform future event strategies.

What We’re Looking For

· Experience: 3+ years of experience in Event Marketing, Field Marketing, or Event Operations.

· Location: Must be based in the US.

· Tech Stack: Proficiency with event platforms (specifically Luma), virtual conferencing tools and project management tools (ClickUp, Asana, Notion, or similar).

· Communication: Strong written communication skills; ability to write clear operational emails and compelling marketing copy.

· Organization: A master of timelines. You can manage multiple vendors and deadlines without letting details slip through the cracks.

· Negotiation: Comfortable reading contracts and negotiating costs with venues and vendors.

Nice to Haves

· Experience with design tools like Canva or Figma (for light edits to assets).

· Experience with CRM platforms (HubSpot, Salesforce) for tracking attendee leads.

Additional Details

· Contract Duration: 6 months with possibility of extension

· Time Zone: Must be available PST business hours