Emergency Services Coordinator

Company Description
We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our theme parks and consumer experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, MSNBC, CNBC, NBC Sports, Telemundo, NBC Local Stations, Bravo, USA Network, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through Universal Filmed Entertainment Group and Universal Studio Group, and have world-renowned theme parks and attractions through Universal Destinations & Experiences. NBCUniversal is a subsidiary of Comcast Corporation.
Here you can be your authentic self. As a company uniquely positioned to educate, entertain and empower through our platforms, Comcast NBCUniversal stands for including everyone. Our Diversity, Equity and Inclusion initiatives, coupled with our Corporate Social Responsibility work, is informed by our employees, audiences, park guests and the communities in which we live. We strive to foster a diverse, equitable and inclusive culture where our employees feel supported, embraced and heard. Together, we'll continue to create and deliver content that reflects the current and ever-changing face of the world.
Job Description
The NBCUniversal Team is looking for an Emergency Services Coordinator! You will be responsible for handling accounts payable by overseeing invoices and billing for Disaster Preparedness, Fire Prevention and LA County Fire including monthly financial reporting. In addition you will also responsible for varied administrative tasks and operational functions in support of ongoing activities, events and projects. You will report to the Vice President of Emergency Services interfacing with appropriate business stakeholders and third party clients as needed.
What You'll Do:

• Responsible for prompt processing of electronic payment requests and purchase orders for all areas of our division including tracking and new vendor set up
• Gathers, compiles, analyzes and interprets data for preparation of Invoices. Maintains accurate financial records for month end and year end reporting. Cultivate vendor and client rapport with steady follow-up and communication.
• Reviews, inputs and maintains the Hot Work and Red Tags tracking system
• Conducts internal audits as required by management and communicates work order findings
• Assists with the tracking of registration and confirmation of class/event attendees and maintaining of computerized training records as needed for Disaster Preparedness Classes, Hot Work and Safety Team Meeting records and events
• Perform administrative duties in support of all the divisions within the Emergency Services Department including LA County Fire Department and Inspectors with orders, facility maintenance and special requests
• Establishes and maintains department filing system and accurately records archival files and schedules pick up through our Document Management database system
• Make arithmetic calculations and check payroll information against hours worked and ensure proper coding for third party employees
• Investigates questionable costs associated to comparing of invoices to actual time worked
• Actively assists with the organization and coordination of Special Events and Special Projects

Qualifications
Let's Talk About You...

• Self-starter - You are motivated, can work with minimal guidance, and can identify helpful resources to get the job done
• Juggler - You know how to manage multiple tasks and priorities and move them all along effectively while keeping stakeholders updating and informed
• Tech-savvy - You are an MS Office whiz and can take on new software with ease
• Communicates with ease - You have a way with words; written and verbal
• Customer Service Champion- No request is too big or too small, you put customers and our people first

What You Must Have:

• 2+ years of experience in administrative environment
• High school diploma or equivalent
• Must be able to work evenings and weekends on short notice to accommodate office move schedules and rush requests from productions as needed
• Transporting and general lifting of 20-25 lbs is sometimes required

What Would Make You a Stand-out:

• Bachelor's degree in related field
• Experience with SAP (Accounting Software), Purchase Manager (Supplier Software) & SNAP (Basware, Vera, Vendor Requests
• Experience with internal tracking systems (Trackvia, Service Now, Archibus, Catertrax and iam group tracking) is a plus.
• Strong proficiency in Microsoft Office applications: Word, Excel, PowerPoint, and Outlook
• Ability to work with teams - internal and external
• Experience with inputting and analyzing data

Additional Requirements:

• Required On-Site: This position is required to be performed full-time from an NBCUniversal-designated worksite.

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $22.00 - $30.00 Hourly
Additional Information
NBCUniversal's policy is to provide equal employment opportunities to all applicants
\nand employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation,
\nmarital status, pregnancy, veteran status, membership in the uniformed services,
\ngenetic information, or any other basis protected by applicable law.
NBCUniversal will consider for employment qualified applicants with criminal histories,
\nor arrest or conviction records, in a manner consistent with relevant legal
\nrequirements, including the City of Los Angeles' Fair Chance Initiative For Hiring
\nOrdinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, where applicable.
If you are a qualified individual with a disability or a disabled veteran, you have the
\nright to request a reasonable accommodation if you are unable or limited in your
\nability to use or access nbcunicareers.com as a result of your disability. You can
\nrequest reasonable accommodations by emailing [email protected].