E-Billing Specialist

About Us:

Ballard Spahr is a renowned national law firm with more than 750 lawyers across 18 offices in the United States.  A career at Ballard Spahr offers a diverse group of mentors, colleagues, and friends, and strong leadership that provides support and encouragement for career growth.

The Electronic Billing Specialist manages the submission of electronic bills and oversees the daily and monthly e-billing workflow. This role requires proficiency with the client accounting system and various invoice processing applications. The ideal candidate is a collaborative team player, assertive, and an independent learner with strong analytical and problem-solving skills. They should pay attention to detail, prioritize effectively, and meet strict deadlines while possessing excellent communication skills. Remote work is allowed for candidates in states with a Ballard office.

Why Join Us?

• Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm’s executive leadership.

• Professional Development: Take advantage of continuous learning opportunities and avenues for career growth.

• Diversity, Equity, and Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds.

• Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service.

Your Role:

As an E Billing Specialist, your responsibilities include but are not limited to:

• Works closely with attorneys and assistants to obtain accrual information.  Submits estimates/accruals monthly (by deadline).

• Works with the Pricing Team to submit new timekeepers/rates to various e-billing vendor sites.

• Assists other team members to ensure that all client and department deadlines are met.

What We’re Looking For:

• Growth Mindset: Self-motivated with a passion for continuous learning and problem-solving.

• Communication: Strong verbal and written communication abilities.

• Detail-Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently.

Required Experience:

Bachelor's degree or equivalent work experience required, including a minimum of two years of electronic billing in a professional services environment; experience in legal or insurance industry is a plus.  A strong background with widely used billing platforms such as Serengenti, Tymetrix, Collaborati, and Counsel Link, including but not limited to E-Billing Hub.  Demonstrated technical skills including proficiency in Microsoft Excel, including pivot tables, Word, and Access.  Comfortable with systems in general is required, familiarity with Elite 3E a plus.  Ability to work overtime as needed to perform the essential functions of this position.

Ballard Spahr offers an excellent benefits package that includes medical, fertility benefits, travel and lodging expenses, prescription drug, dental, and vision coverage; life insurance, short and long-term disability; 401(k) retirement savings plan with a firm contribution and match; and a generous paid time off program.  Additional benefits provided are health care and dependent care flexible spending accounts, and a health savings account; paid parental leave, firm subsidized emergency child and elder care services; family and medical leave; employee assistance program; and a pre-tax transportation program.  Time worked over 40 hours per week will be paid at time and one-half of the hourly rate.  The salary range for this position is from $65,000 - $75,000 depending on experience and location.

Ready to Grow with Us?

If you are ready to play a vital role in the Firm’s success, we encourage you to apply and be a part of our commitment to excellence.