Document Specialist

Cozen O'Connor is seeking a full-time Document Specialist to join our Document Production Center (DPC). This remote position supports attorneys and legal staff by producing, formatting, revising, and managing a variety of legal documents while ensuring accuracy, consistency, and timely delivery.

Schedule:

• Monday – Thursday: 3:30 PM – 11:30 PM ET
• Sunday: 9:00 AM – 5:00 PM ET
• 35 hours per week
   

Responsibilities

• Transcribe, revise, proofread, and format legal documents, correspondence, pleadings, discovery materials, reports, and digital dictation.

• Utilize Adobe Acrobat Pro for PDF conversion, editing, OCR, Bates numbering, file management, and document production tasks.

• Prepare mail merges and format documents using DocXtools, Litera, Best Authority, and other legal technology tools.

• Create tables of contents, tables of authorities, bookmarks, hyperlinks, and electronic closing binders.

• Produce professional PowerPoint presentations, complex Excel spreadsheets, timelines, and organizational charts using Word, Visio or PowerPoint. 

• Support DocuSign, E-Notary, Page Vault, and other document management processes.

• Enter attorney time. 

• Assist with additional projects as assigned.
   

Qualifications

• Minimum 3 years of document production or word processing experience.

• Typing speed of 50+ words per minute.

• Proficiency with Microsoft Office Suite, Adobe Acrobat Pro, Windows 10/11, Outlook, and iManage or a comparable document management system.

• Experience with legal document formatting, proofreading, and production software preferred.

• Strong attention to detail, organization, time management, and communication skills.

• Ability to manage multiple priorities in a fast-paced, remote environment.

• High school diploma or equivalent required.
   

About UsKnown for its commitment to action and tangible results, Cozen O'Connor has rapidly grown to become one of North America's fastest-growing law firms. Offering full-service expertise in litigation, business law, and government relations, the firm serves a diverse clientele, including global Fortune 500 companies, growing middle-market firms, startups, and high-profile individuals. Established in 1970, Cozen O’Connor has more than 1,000 attorneys who help clients manage risk and make better business decisions. The firm counsels clients on their most sophisticated legal matters in all areas of the law, including litigation, corporate, and regulatory law. Representing a broad array of leading global corporations and middle market companies, Cozen O’Connor services its clients’ needs through 35 offices across two continents. The firm is consistently ranked among the top 100 law firms in America and has received recognition from prestigious legal and business organizations such as Chambers & Partners, The American Lawyer, The Legal 500, and Best Lawyers. Cozen O'Connor is dedicated to excellence and strives to achieve the right results for its clients, no matter how complex or critical the legal challenges may be.

Cozen O’Connor is committed to fostering greater inclusion in the legal profession. We understand the organizational effectiveness that comes from welcoming and valuing differences within the firm, and we know that assembling a team with a breadth of perspectives and experience is necessary to provide the highest quality legal service. We encourage candidates to apply and join us in this effort.

Cozen O’Connor is an Equal Opportunity Employer, including disabled and veterans.