Document Control Specialist

At Cumming Group, you will work on some of the world's most exciting projects in a dynamic environment where your success is measured by the impact you make. We are one of the fastest-growing project and cost management consultancies in the United States, as reflected in our top 10 rankings in ENR. With over 60 offices globally, an extremely diverse project portfolio, and double-digit year-over-year revenue growth, the opportunities to make your mark are limitless!

Our firm is currently looking for a professional Document Control Specialist based in Torrance, CA. The Document Control Specialist will operate in a team environment to support document controls within a large public works construction program of a public healthcare facility. This is an outstanding opportunity to bring your specialized Document Control expertise to an industry leading team.

Essential Duties & Responsibilities:

• Assist project managers in the preparation of change orders, notices to proceed, requests for quotation, and other general correspondence.

• Assist project manager in the processing of payment requests, change orders, submittals, and Requests for Information (RFIs).

• Assist project manager with meeting minutes, project status update entries, and payment, change order, RFI, and submittal logs.

• Establish and maintain a project document filing system in accordance with established client procedures.

• Prepare reports in accordance with established client procedures and forms.

• Manage all documents for all projects in the project management system running parallel to client's document control software.

• Enter and track Submittals, RFI's, pending change order, change orders, and invoices that were reviewed and/or prepared by Cost Control Manager and Project Managers.

• Document Controller maintains all logs.

• Establish and maintain hard file systems.

• This position can work on a 9/80 work schedule with every other Friday off. The position allows for work from home one day per week. All other days of the week, the position is expected to report to the field office trailers at the project site in Torrance, CA.

Knowledge & Skills Required:

• Experience with scanning and converting documents to various specified file formats.

• Knowledge of proper security and preservation of controlled data, documents & records.

• Utilize effective written and oral communication skills. 

• Understand how your role contributes to the organization's goals. 

• Deliver quality work product by role modeling organizational core values. 

• Hold self accountable to individual and team goals. 

• Consistently communicates and collaborates with team members and clients. 

• Build relationships with peers, leaders, and clients. 

• Proactively participate in self-development to continually enhance current skills and build new skills required to excel at current role and prepare for career progression. 

• Demonstrate ability to be dependable, diligent, and thorough. 

• Exercise creativity and resourcefulness in managing the project effectively in a compressed timeframe. 

Preferred Education and Experience:

Education: Bachelor’s Degree in Business, Architecture, Engineering or Construction Management preferred.

Experience: Minimum five (5) years of experience providing document control services in the construction field. Must be proficient in using MS Office software. Knowledge of Expedition/CM13, e-Builder, and other similar PMIS systems.

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Cumming Group is committed to providing Equal Employment Opportunity in its personnel policies and practices. It is Cumming Group’s policy to recruit, hire, train and promote Team Members and applicants for employment without regard to race, color, creed, religion, age, sex, marital status, registered domestic partner status, genetic information, sexual preference, sexual orientation, gender (including gender expression and gender identity), pregnancy (including childbirth or related medical conditions, including breastfeeding), military service, national origin, ancestry, citizenship, physical disability, mental disability, veteran status or any other protected classification under federal, state, or local law. All such decisions are based on (1) individual merit, qualifications, and competence as they relate to the particular position, and (2) promotion of the principle of equal employment opportunity.

All other terms and conditions of employment, such as compensation, benefits, transfers, layoff, return from layoff, training, education, and social and recreational programs, are administered without regard to the characteristics described above. To this end, Cumming Group complies with all provisions of Title VII of the Civil Rights Act of 1964 as amended, all of the rules, regulations and relevant orders of the Secretary of Labor, and all similar state and local laws.

In addition to base salary, Cumming Group offers a comprehensive benefits package including:

• Medical
• Dental Insurance
• Vision Insurance
• 401(k)
• 401(k) Matching
• Paid Time Off
• Paid Holidays
• Short and long-term disability
• Employee Assistance Program