Department Administrative Assistant, NAMER Sales

Procore is seeking a Department Administrative Assistant to support our NAMER Sales Organization. We are looking for a driven professional who will support a wide range of projects and initiatives, while learning about the sales organization and best practices. 

This exciting career opportunity can be based at our headquarters in Carpinteria, CA or Austin, TX and will report to the Chief of Staff, NAMER Sales. 

What You’ll Do:

• Administrative & Resource Support: Provide direct administrative and resource support to the NAMER GM, Chief of Staff, and other NAMER sales leaders, including travel and expense management.

• Collaboration & Coordination: Collaborate with the NAMER Chief of Staff and Sales Executive Assistants to coordinate department events, leadership meetings, communications, and various projects/initiatives.

• Expense Management Oversight: Monitor outstanding department expense reports and follow up with out-of-policy submissions to ensure timely reconciliation and escalation when necessary.

• Communication Channel Management: Manage NAMER sales email distribution lists and Slack channels.

• NAMER Sales Swag Program: Serve as the Directly Responsible Individual (DRI) for the NAMER sales Swag program within Postal, overseeing inventory levels, addressing exception requests, and managing swag closets in the Carpinteria and Austin offices for local onsite meetings.

• Project & Initiative Support: Support additional projects and initiatives as directed by the Chief of Staff.

What we're looking for:

• 2+ years of experience in office or administrative support, or a similar role.

• Resourceful, proactive, and efficient, with an approachable and professional presence for both internal and external contacts.

• Proven record of maintaining confidentiality.

• Strong experience with Google or Microsoft Suite products; Google Suite preferred.

• Excellent organizational skills and attention to detail.

• Professional written and verbal communication skills.

• Enjoys the administrative challenges of supporting a fast-paced and dynamic team.

• Leads with curiosity and a strong desire to learn.

• Ability to create templates and work with graphics.

• Bachelor’s degree is preferred for this position, but not required

Base Pay Range:

Procore will consider for employment all qualified applicants, including those with arrest or conviction records, in accordance with the requirements of applicable federal, state, and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act.

A criminal history may have a direct, adverse, and negative relationship on the following job duties, potentially resulting in the withdrawal of the conditional offer of employment: 1. appropriately managing, accessing, and handling confidential information including proprietary and trade secret information, as well as accessing Procore's information technology systems and platforms; 2. interacting with and occasionally having unsupervised contact with internal/external customers, stakeholders, and/or colleagues; and 3. exercising sound judgment.