Data Management, Coordinator (Site Selection Team)

Clinitiative Health Research is a pioneering force in the clinical trial industry. Based in the United States with a global reach, we are at the forefront of connecting top-tier pharmaceutical companies and Clinical Research Organizations (CROs) with the most distinguished principal investigators and clinical research sites. Our mission is to significantly enhance the success rates of clinical studies through strategic partnerships. At Clinitiative, we pride ourselves on delivering bespoke business development solutions tailored to the intricate needs of our clinical research site clients. Our robust portfolio of business development, operations, and marketing programs is meticulously designed to meet the unique challenges faced by our partners. As part of our dynamic team, you will collaborate closely with industry-leading pharmaceutical firms and CROs, driving innovation and excellence in clinical research. We are committed to providing our partners with unparalleled expertise and the most proficient clinical research sites, ultimately elevating the success of their clinical studies. Explore the opportunity to make a tangible impact in a thriving, cutting-edge environment where your contributions will propel our shared vision forward. Join us at Clinitiative Health Research, where your expertise will help shape the future of clinical trials worldwide. 

Job Overview: The Clinical Data Integration, Coordinator is a key position responsible for facilitating the flow of information between the Clinical Feasibility Engagement and Client Success Teams. This role involves receiving, reviewing, and processing study summaries and details to ensure that our clinical research sites are well-matched to the requirements of upcoming trials. The Clinical Data Integration, Coordinator ensures efficient and accurate transfer of information within the organization and maintains strict timelines for all processes. This position is ideal for someone with a blend of knowledge in clinical trials and strong interpersonal and organizational skills, aiming to enhance the efficiency and success of our operations teams. 

Key Responsibilities: 

• Information Provision: Serve as a conduit for trial information between Feasibility Engagement and Client Success teams, and vice versa, ensuring all parties have the necessary data to perform their roles effectively. 
• Information Reception and Review: Receive and review study summaries and details from the Trial Liaison, ensuring all information is comprehensive and accurately captured and uploaded into the CRM. 
• Detailed Assessment: Conduct a detailed assessment to match study requirements with the capabilities and specializations of client clinical research sites with the use of our proprietary CRM platform.  
• Protocol Preparation: Create blinded protocols and study details for site review to maintain confidentiality during the site selection process. 
• Database Management: Ensure all relevant information is accurately entered and maintained in our databases for client triage and to respond to inquiries efficiently. 
• Presentation Planning: Develop a blinded or unblinded site list that clearly outlines potential sites for studies based on the detailed assessments. 
• Briefing Preparation: Prepare comprehensive briefings for the Client Success team Liaison, including the study plan and selected client clinical research sites , to facilitate informed discussions and decision-making. 
• Feasibility Management: Create and distribute blinded feasibility questionnaires and other related surveys to client clinical research sites, ensuring strict adherence to deadlines. Perform required follow-up for questionnaire/survey completion, and provide submitted responses to the Trial Liaison for Sponsor/CRO review within prescribed timelines. 
• Feasibility Submission: Enter all client-received feasibility information into designated sponsor/CRO platforms during site selection within pre-determined timelines.  
• Information Upkeep: Responsible for making sure Feasibility Engagement and Client Success Teams keep all information up to date, accurate, and efficiently transferred between teams within given timelines. 

Qualifications: 

• Familiarity with clinical research and the clinical trial process. Site experience is preferred. 
• Excellent communication skills and the ability to manage complex information flows within an organization. 
• Proficiency in database management and information security practices. 
• Ability to create detailed reports and presentations. 
• Highly organized with a keen attention to detail and the ability to manage multiple competing tasks simultaneously. 
• Proactive in ensuring timely completion of tasks and adherence to deadlines. 

Education/ Experience: 

• Bachelor’s degree in Life Sciences, Healthcare Administration, or related field. 
• Minimum of 2-3 years of experience in clinical research, particularly in roles involving coordination between different parties and information management. 

What We Offer: 

• A role at the heart of our operations, with a significant impact on the success and efficiency of our clinical trials. 
• Opportunities for career advancement and professional growth in a supportive environment. 
• Competitive salary and comprehensive benefits package.