Contracts Administrator

About the Job:

This position is responsible for administering Pacific Sunwear’s corporate contracts and risk management functions.  This position will rely on experience and judgment to plan and accomplish transaction-related objectives and will work under general supervision. 

A day in the life, what you’ll be doing:

• Performs day-to-day contract administration and support of the legal team
• Acts as the point person to assist internal stakeholders and legal team in using the company’s contract management system (ICERTIS)
• Reviews and processes incoming legal department invoices (via the SYMBEO system), works with the company outside bill review service and processes invoice adjustments
• Supports the Company’s risk management and insurance function, including coordination of the annual renewal applications, financing arrangements and claim investigation and response; attends monthly meetings with outside insurance brokers and carriers as needed
• Works with internal stakeholders to provide requirements for financial audits
• Supports the tracking of Company litigation and management of Legal Holds
• Acts as point person with Legal vendors, including Docusign, Corsearch and DocJuris
• Reviews and supports responses to legal mail, subpoenas and service of process
• Maintains calendaring system for legal deadlines of the company
• Works with internal stakeholders (InfoSec, Privacy and Business) on compliance with Privacy-related initiatives of the Company
• Assists with production of intellectual property/legal compliance presentations
• Assists Company with internal clearance of proposed brands using software tools
• Assists with drafting cease and desist letters
• Provides administrative support to other functional areas of the Company, as needed.
• Performs other related duties as assigned

What it takes to Join:

• Minimum 5 years of experience providing legal support within a fast paced, entrepreneurial yet corporate legal.
• Must have demonstrated experience with ICERTIS Contract Management System
• Must be able to quickly and efficiently understand, prioritize, organize and execute day to day tasks, along with project-related deliverables, with minimal guidance, and attention to detail and awareness of critical deadlines.
• Must have strong communication skills both verbal and written
• Must exhibit the ability and desire to be proactive, customer-focused, confidential, ethical, reliable, accountable, accurate, flexible and able to work as a team player in an ambiguous environment. 
• Must be proficient in Office365 and MS Office (Word, Excel and PowerPoint)
• Experience with Artificial Intelligence software and tools to conduct first-pass review and redline of contracts is strongly desired
• Experience with SYMBEO, Convercent, Corsearch strongly preferred

Salary Range: ($75,876-$84,433)

Pac Perks:

• Dog friendly office environment
• On-site Cafe
• On-site Gym
• $1,000 referral incentive program
• Generous associate discount of 30-50% off merchandise online and in-stores
• Competitive long term and short-term incentive program
• Immediate 100% vested 401K contributions and employer match
• Calm Premium access for all employees
• Employee perks throughout the year

Physical Requirements:

The physical demands described here are representative of those that are required by an associate to successfully perform the essential functions of this job. 

• While performing the duties of this job, the associate is regularly required to talk or hear. The associate is frequently required to sit; stand; walk; use hands to finger, handle or feel; as well as reach with hands and arms.
• Specific vision abilities required by this job include close vision, distance vision, depth perception and ability to adjust focus.
• Ability to work in open environment with fluctuating temperatures and standard lighting.
• Ability to work on computer and mobile phone for multiple hours; with frequent interruptions.
• Required to travel in elevator or stairwells to attend meetings and engage with associates on multiple floors throughout building.
• Hotel, Airplane, and Car Travel may be required.

Position Type/Expected Hours of Work:

This is a full-time position. As a National Retailer, occasional evening and/or weekend work may be required during periods of high volume. This role operates in a professional office environment and routinely uses standard office equipment.

Other Considerations:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the associate for this job. Duties, responsibilities and activities may change at any time with or without notice. Reasonable accommodations may be made to qualified individuals with disabilities to enable them to perform the essential functions of the role.