Contracts Administrator

Location

Business

At Brookfield Residential, a leading North American land developer and homebuilder for over 65 years, we have had one goal in mind – creating the best places to call home. From the development of award-winning, master-planned communities to the creation of well-designed homes, we are committed to cultivating exceptional life experiences for our customers, partners, employees, and members of the community.
As part of Brookfield — one of the largest alternative asset managers in the world — we harness our resources to bring a fresh approach, unparalleled creativity, relentless innovation, and sound Sustainability practices to the planning, development, and management of buildings everywhere. From offices, retail spaces, and logistics facilities to multifamily residences, hospitality establishments, and mixed-use structures — we are reimagining real estate from the ground up.

If you're ready to be a part of our team, we encourage you to apply.

Job Description

Your Team

The Contracts Administrator will work closely with the Director of Land and VP of Land Development to manage and execute the contract process for land development design and construction contracts in Southern California. The Contracts Administrator in turn is fully responsible for creating, tracking, and distributing all committing documents for Land Development. This includes contracts, change orders, and purchase orders for Consulting and Construction disciplines. This position works with all the Regional Land Directors and Vice Presidents of Land to provide varying levels of support. The Contracts Administrator will have exposure to entitlement, construction, development, and finance teams. 

Your Key Deliverables

Contract Support

• Assist the Vice President of Land Development, Director of Land, Project Managers, and Regional Directors in the preparation of bidding documents

• Prepare Bid Spread Sheets in Microsoft Excel format

• Prepare and Process Contracts and Contract Change Orders

• Enter final contract documents in DocuSign and track through execution

• Establish and Maintain Electronic Contract Files

• Interact with Contractors, Consultants and other Project Team Members

• Enter Contract Data into LandDev systems

• Create LandDev PO’s

• Code and route invoices and check requests invoices through APR and/or LandDev

• Support Accounts Payable Department with Land invoice inquiries; Facilitate prompt payments and act as a liaison between vendors and accounting on billing/contract questions/issues

• Create job cost reports in InformXL and LandDev

• Support Project Managers and Field Teams in preparing, tracking and updating budgets

• Support project managers with other updates in various proprietary systems.

• Support team in direct reimbursements to adjacent property owners

• Field sponsorship requests and submit for approval

Must Haves

• 1-2 years of experience in construction purchasing

• Strong verbal and written communication skills

• Attention to detail

• Extremely organized and able to handle multiple projects at once

• Requires proficiency in Microsoft Suite (Outlook, Word, Excel) with an Excel emphasis

• Ability to adapt to and learn new project management related software and leverage AI support

• This position is located in the Costa Mesa office and requires collaboration with the land team member in the Costa Mesa office

Nice to Haves

• Preferred 1-2 years experience in land development related work.

Your Opportunity - US

We are proud to offer our employees what they value most:

• Competitive compensation

• Salary Range $58,000 - $65,000

• Bonus Potential 5%

• Excellent extended medical, dental and vision benefits beginning day 1

• 401(k) matching, vesting begins day 1

• Career development programs

• Charitable donation matching

• Paid Volunteer Hours

• Paid parental leave

• Family planning assistance including IVF, surrogacy and adoptions options

• Wellness and mental health resources

• Pet insurance offering

• A culture based on our values of Passion, Integrity and Community

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Brookfield Residential participates in the E-Verify process to confirm the eligibility of candidates to work in the United States.