Compliance Specialist (1439)

Barker Management Inc. is a leader in the Property Management Services industry who has provided quality service to customers since 1972! We consider the employees of Barker to be one of our most valuable resources.  Our continued success depends on service-oriented employees making a difference for Barker and our customers every day. The loyalty, commitment, and dedication of Barker people have provided the winning edge in the competitive market we serve. Our customers trust Barker and the services we provide.  

             Department:               Operations

             Report to:                   Director of Compliance 

             FLSA Status:              Exempt

     Job Summary:

  As employee of Barker Management Incorporated (“Company”), the authorized property management agent for various developments, the   Compliance Specialist is responsible for monitoring, implementing, coordinating, and conducting compliance audits for each property to ensure that   the resident files for each development are in compliance with Tax Credit, HUD, Fair Housing, CRA, RHCP, MHP, CalHFA, MHSA, BOND, local,   and other regulatory guidelines as well as in compliance with Company Policies and Procedures.

Essential Duties and Responsibilities:

• Supervises/oversees Compliance aspect of portfolio.
• Maintain proficiency with respect to occupancy procedures and all regulatory requirements related to all the properties
• Assists Compliance Manager with developing, updating and presenting training programs with respect to occupancy procedures and regulatory compliance, including but not limited to certification, waiting list, unit transfer, application denial process, resident files set-up, file audits, etc.
• Monitor and apply program functions in all aspect of compliance for all assigned properties.
• Monitor timely resolution of findings from internal audits by assigned staff to ensure uniformity of work product.
• Schedule periodic meetings with assigned staff to discuss concerns with portfolios, properties, reporting submissions/deadlines, etc.
• Lease Ups, Acquisitions/Rehabs Projects- Provides compliance leadership with updates to Compliance Manager on status of applicant/resident certification process to ensure timely completion and that processing has been started at least 120 days prior to the effective date (or within timeframe, as required). Works with assigned Compliance Specialist/s to ensure they have the proper tolls and support to review resident files to meet target dates.
• Assists Compliance Manager with developing and updating of AFHMPs, Tenant Selection Plans, etc.
• Assists Compliance Manager in preparation and submission of HUD MOR responses.
• Train and guide Property Manager in qualifying applicants, initial certification, annual recertification, waiting list, application intake, denial process and file set up.
• Ensures HUD site Managers and/or leasing staff is knowledgeable of HUD rules and guidelines in preparation of property re-assignment/s to other compliance staff.  Provides one-on-one training if necessary.
• Review and approves all move-in applications for all assigned properties.
• Assist Property Manager in reviewing applicant files during lease intake. (e. g. gathering data, income calculation, preparing application packages for move in and organize files in hierarchy order).
• Monitor all aspects of recertification process for all assigned properties and ensure that the CTCAC mandatory required first certification performed on anniversary move-in date and recertification completed accurately and within the established time frame.
• Assist Property Manager during recertification if needed to ensure 100% completion.
• Review certification progress after Property Manager completes the interview process to ensure that all income and assets were verified.
• Review resident files after each move-in and/ or recertification to ensure that (1) all compliance MUST forms were prepared correctly, (2) all forms were signed and dated properly, and (3) the file is structured in accordance with established guidelines.
• Prepare and disseminate a written report (e.g. file discrepancies, corrections to be made) to Regional Manager and Property Manager assigned to the property for corrections and prepare responses to audits finding for all assigned properties.
• Review and prepare resident files in preparation of governmental compliance audits and/ or investor audits; make necessary corrections as needed to ensure that the resident files are in compliance with the appropriate rules and regulations for each property.
• Prepare and interface with the Compliance Manager and Regional Managers to design and implement an action plan for the correction of audit findings and long-term adherence of Company Compliance Policies and Procedures.
• Provides direct support to the Regional Manager for all compliance matters during the lease-ups and newly acquired properties.
• Review Move-out files to ensure that copy of Final Statement (Security Deposit) was within the resident file and eligible Security Deposit Refund was refunded within 21 days in accordance with the State Law.
• Send TRACS, review, and sign off on the voucher for the Section 8 based set aside properties. 
• Follow up on the emails from Contract Management Services, review the corrections to ensure that they are submitted correctly.
• Review EIV with the managers.
• Review and process contract renewals for expiring HUD contract agreements
• UFBA (Urban Futures Bond Administration) Compliance monitoring/ review prior to submission

Compliance Monitoring and Implementation

• Gather and review all documents, regulatory agreements, compliance program and procedures for implementation of RP Compliance
• Track the projects implantation in RP Compliance
• Monitor and follow up on close out of Move-In file and Recertification Process in RP Compliance.
• Monitor all aspects of recertification process for all assigned properties and ensure that the CTCAC mandatory required first certification performed on anniversary move-in date and recertification completed accurately and within the established time frame.
• Monitor Files in RP Compliance and track submissions for Lease Up
• Keep weekly reports on Compliance status and meet with Regional Managers and Supervisors to review on follow up actions.

  * We are an equal-opportunity employer that pledges not to discriminate on the basis of race, color, age, sex, religion, national origin, etc., in hiring or promoting.

  Qualifications

  Prior experience working in affordable housing is preferred. 

Position Requisites (Education and/or Experience and Skills):

·          Minimum of 6+ years management or related experience.

• High School Diploma.
• Tax Credit Certified.
• HUD Certified.

·          Above average computer skills using MS Word and MS Excel.

·          Above average organizational, communication, and interpersonal skills.