Client Account Arrangement Specialist

Position summary: The Client Account Arrangement Specialist will provide support to the Client Account Arrangement Manager in maintenance of rates setup, outside counsel billing guidelines, client matter management, and compliance with billing rules within the firm’s financial systems.  This role will assist with the keep up of client financial arrangements, streamlining business processes, and ensuring adherence to client billing requirements. Specific duties include, but are not limited to, the following:

Position responsibilities:

• Review outside counsel billing guidelines and confirm clarification of billing rules
• Create and maintain accurate client and/or matter billing rate arrangements in 3E
• Create new task/activity list and maintain
• Understand and set cost constraints in 3E to comply with client’s billing guidelines
• Capture and maintain a repository of client’s annual terms for fee rate increases to optimize revenue capture during client’s designated approval guidelines
• Enter Financial Arrangements in accounting system
• Review and summarize engagement letters pertaining to special financial agreements
• Implement and maintain special fee and cost rate structures
• Implement Rate Exception Group(s) and Rate Exceptions for specific timekeepers within 3E
• Obtain appropriate approvals from the RA (Responsible Attorney) and Pricing Team re rates setup
• Support the management of time entry rules in IntApp Terms to enhance compliance to the point of entry
• Provide administrative and operational support to the Client Account Arrangement Manager, as needed
• All other duties as assigned or required

Skills and experience: 

Required:

• After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications
• Strong Excel skills
• Available to work overtime, as required
• 2+ years direct applicable experience (e.g., principles of accounting, billing rates and client maintenance procedures)
• General knowledge of accounting concepts

Preferred:

• Bachelor’s degree
• Prior law firm experience
• Previous 3E experience
• 10 key by touch

Competencies:

• Quick learner
• Excellent follow through, accuracy, initiative, and math skills
• Ability to successfully maintain and promote attorney and client relations
• Professional demeanor
• Excellent organizational, communication (verbal and listening) and writing skills

• Ability to work independently and under tight deadlines
• Ability to interact and work well with others (co-workers and vendors)

Cooley offers a competitive compensation and excellent benefits package and is committed to fair and equitable employment practices. EOE.

The expected hourly pay range for this position with a work schedule of 37.5 hours per week is $36.00 - $54.00 ($70,200.00 - $105,300.00 annually). Please note that final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate. Senior level candidates may be considered for this position and would be eligible for a higher salary range based on experience.

We offer a full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&D, long-term care coverage, backup care for children and/or adults and other parental support benefits. In addition to elective benefit options, benefited employees receive firm-paid life insurance, AD&D, LTD, short term medical benefits as well as 20 days of Paid Time Off (“PTO”) and 10 paid holidays each year. We provide generous parental leave and fertility benefits. New employees will attend a detailed benefit orientation to learn more about our many benefits and resources.