Cash Disbursement Supervisor

Title: Cash Disbursement Supervisor

Location: Onsite - LA, CA

Job Summary

SprintRay is seeking an experienced and detail-oriented Cash Disbursement Supervisor to oversee our Accounts Payable and Expense Management functions while supporting key administrative components of the payroll process. This role is pivotal in ensuring timely, accurate, and compliant financial disbursements and accruals, while also leading process improvements that enhance operational efficiency and financial accuracy. The Cash Disbursement Supervisor will supervise a team of accounts payable professionals and serve as a cross-functional partner to Finance, Procurement, Payroll, and Operations.

This position reports directly to the Controller and is ideal for a hands-on leader who thrives in a fast-paced, collaborative environment. The ideal candidate is well-versed in accrual-based accounting, ERP systems, and financial compliance, and brings both strategic insight and tactical execution to daily disbursement and month-end close activities.

Key Responsibilities

Accounts Payable and Expense Management

• Supervise the Accounts Payable (AP) team, including task assignment, work review, and professional development of staff accountants.
• Review and approve daily and weekly payment preparation files (ACH, wires, checks, and other payment methods).
• Authorize outgoing payments ensuring accuracy, supporting documentation, and compliance with payment terms.
• Monitor disbursement schedules to ensure timely execution and avoid penalties or late fees.
• Oversee reconciliation of disbursement bank accounts and resolve discrepancies promptly.
• Manage full-cycle AP processes including invoice review, vendor payments, and reconciliation of vendor statements.
• Coordinate with procurement and operations teams to ensure proper expense coding and approval workflows.
• Prepare and analyze AP aging and accrual schedules.

Accruals and General Ledger Support

• Review and approve accrual journal entries for month-end and year-end close in accordance with GAAP.
• Record and monitor recurring and non-recurring accrued liabilities (e.g., utilities, payroll, bonuses, professional services).
• Analyze and reconcile accrued liability accounts; investigate and resolve discrepancies.
• Maintain detailed schedules and documentation for all accrual processes.

Payroll Journal Support

• Review and post payroll-related journal entries, including gross wages, taxes, benefits, and deductions.
• Approve payroll-related general ledger account reconciliations (e.g., wages payable, taxes payable).
• Accrue payroll-related expenses such as PTO, bonuses, commissions, and payroll taxes.
• Support preparation of payroll analytics and compensation expense reports.

Compliance, Audit, and Process Improvement

• Maintain internal controls over AP, accruals, and payroll-related entries in support of audit and compliance requirements.
• Support external and internal audits with documentation and account explanations.
• Drive improvements and automation in AP and disbursement processes; evaluate system performance and implement enhancements.
• Develop and document standard operating procedures for all disbursement and accrual workflows.
• Oversee the annual IRS 1099 preparation and filing process, including vendor eligibility, payment review, and system coordination.

Strategic Projects and Cross-Functional Leadership

• Lead system upgrades and automation initiatives in AP and disbursement processes.
• Partner with Legal, Procurement, and FP&A to optimize cash flow, reduce risk, and ensure accurate forecasting.
• Develop dashboards and KPIs to drive continuous process improvement and enhance visibility into key AP metrics.
• Represent the AP function in internal and external audits, ensuring compliance with SOX and other financial controls.

Qualifications

• Bachelor’s degree in Accounting or related field required.
• 5+ years of accounting experience with a focus on accounts payable and general ledger; experience in manufacturing is a plus.
• Strong understanding of GAAP accounting standards, including accrual-based accounting.
• Hands-on experience with ERP systems (e.g., SAP, Oracle, NetSuite).
• Advanced Microsoft Excel skills (e.g., VLOOKUPs, Pivot Tables).
• Proven ability to lead a team and manage competing priorities in a fast-paced environment.
• Strong analytical, organizational, and problem-solving skills.
• Effective communicator and collaborative team player.

Sprintray is an equal opportunity employer.

Level: BUS-IC 2

Location: Onsite

Salary Range: $90,000 - $110,000