Campus Coordinator

How you’ll make an impact: 

We are looking for an administrative professional to join our team and help keep our Chicago Campus humming. This is a key role that blends office operations with executive support – ideal for someone who thrives in variety, likes being the “go-to” person, and finds satisfaction in keeping people and processes running smoothly. 

Most of your time will focus on the day-to-day experience of our office (aka Campus).  You will be the go-to for everything from snacks and supplies to coordinating onsite meetings and wrangling building maintenance.  The other part?  You will lend your administrative superpowers to our leaders – managing calendars, coordinating meetings, and supporting expenses. 

What You’ll Be Doing: 

Campus Operations (75%) 

• Keep our Chicago Campus stocked, supplied, and looking sharp – order snacks, office supplies, and everything that makes the space hum. 

• Coordinate onsite meetings and events for team members and customers – think room setups, catering, logistics, and a smooth guest experience. 

• Serve as a liaison between building management and maintenance – report issues, follow up on fixes, and ensure everything is in working order. 

• Distribute mail and manage incoming & outgoing shipments. 

• Support Finance with accounts payable and receivable tasks – think check processing and occasional vendor communication. 
• Post timely updates and announcements to team members via slack, keeping everyone in the loop on what’s happening on Campus. 

Administrative Support (25%) 

• Calendar coordination – schedule meetings, anticipate conflicts, and keep things moving. 

• Coordinate internal and external meetings. 
• Arrange travel and handle expense reports – book flights, hotels, and ensure timely submission of expense reports. 

What we’re looking for: 

• 3+ years in an administrative, office coordination, or operations support role. 

• Ability to work on Strata’s downtown Chicago Campus five days a week.  

• Strong organizational skills and love of the details – nothing slips through the cracks on your watch. 

• Friendly, professional communication style – you are comfortable talking to team members, leaders, vendors, and visitors alike. 

• Comfort with tools like Slack and expense/travel platforms (e.g. Concur). 

• A proactive mindset – you see what needs doing and take care of it before being asked. 

• Ability to juggle multiple priorities, stay calm under pressure, and adapt quickly when things shift. 
• Truly embrace our core values, specifically “We Are Helpful” and “We Connect with Positive Intent”, approaching the role with a “nothing’s not my job mentality” and a can-do attitude. 

What you’ll love: 

• A people-first culture where collaboration and support are baked into the way we work. 

• A role that is dynamic – you will touch lots of areas and get to know folks across the company. 

• The satisfaction of knowing your work keeps the Campus – and company – running smoothly. 
• A chance to grow your skills across operations, finance, and executive support. 

Estimated Salary Range: $51,000-61,000
Actual salary will be determined based on factors including, but not limited to, skill set and level of experience. This salary range is a good faith estimate of base pay. Strata also provides discretionary variable pay programs based on role. In addition, Strata provides a comprehensive benefits package including retirement benefits, health and welfare benefits, paid time off, parental leave, life and accident insurance, and other voluntary and well-being benefits.