The Billing Specialist will handle billing processes, prepare invoices, ensure compliance with guidelines, and communicate with clients regarding billing issues.
About Us:
Magna Legal Services provides end-to-end legal support services to law firms, corporations, and governmental agencies throughout the nation. As an end-to-end service provider, we can provide strategic advantages to our clients by offering legal support services at every stage of their legal proceedings.
Job Description:
Job Title: Billing Specialist - Litigation Support
Position Summary:
Magna Legal Services is seeking an entry to mid-level Billing Specialist to join our Litigation Consulting billing team. This role supports the end-to-end billing process, collaboration with internal consultants, and invoice submission to law firms and corporate clients. The ideal candidate is a self-starter who is detail-oriented, motivated, and able to think critically while working remotely as part of a team.
Experience with Sage Intacct, NetSuite, and/or BigTime is preferred, but not required.
Key Responsibilities:
- Prepare, review, and submit invoices to clients
- Ensure invoices comply with client billing guidelines and requirements
- Collaborate with internal consultants to collect and validate time and expense entries
- Communicate with law firms and corporate clients regarding invoices, billing questions, and discrepancies
- Address invoice rejections, reductions, and resubmissions in a timely manner
- Assist with vendor management–related billing activities as needed
- Maintain accurate billing records and documentation
- Support month-end billing processes and team initiatives
Qualifications:
- 2+ years of billing experience, including familiarity with eBilling platforms (Legal Tracker, Collaborati, LegalX, etc.) OR legal/legal services background
- Strong proficiency with Microsoft Office products (Excel, Word, Outlook)
- Strong written and verbal communication skills
- Ability to manage multiple priorities and deadlines within a remote setting
Personal Qualities & Attributes:
- Self-starter who takes initiative and works independently while staying connected to the team
- Highly motivated with a strong sense of ownership and accountability
- Detail-oriented, with a focus on accuracy and quality
- Critical thinker who can identify issues, evaluate options, and propose solutions
- Team-oriented mindset with a collaborative and professional approach
Compensation: USD $22.00 - $24.50 per hour.
An employee’s pay position within the salary range will be based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, travel requirements, revenue-based metrics, any contractual agreements, and business or organizational needs. The range listed is just one component of the total compensation package for employees.
Magna Legal Services provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Top Skills
Bigtime
Collaborati
Legal Tracker
Legalx
MS Office
NetSuite
Sage Intacct
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