Billing Analyst

Secretariat is your source for independent expert advisory services.  Secretariat specializes in international arbitration, general commercial arbitration/litigation, forensic accounting, economic damages, construction, and government contracting.  Secretariat’s experts maintain integrity, quality, and objectivity when solving complex disputes, delivering detailed analyses, and articulating meaningful results in a clear and concise manner. 

We are looking for a Billing Analyst to join our rapidly growing global firm in Chicago, IL or Houston, TX.  This person will be responsible for coordinating all client invoicing activity in a timely and accurate manner, globally. 

RESPONSIBILITIES

• Prepare, compile and distribute monthly bills to clients for services provided, in a multi-entity, multi-currency, global environment

• Review contracts and engagement letters to verify client guidelines, billing rates, fee arrangements and other details

• Track all invoice activity in relevant systems.  Maintain accurate records and management reports

• Communicate clearly and succinctly with clients, vendors, and business leaders including Managing Directors, CFO and accounting team

• Review accounts and balances, identifying any potential inconsistencies

• Accurately input incoming payments and revise open invoices as required by the business

• Assist with A/R reporting and collections as needed

• Issue credit memos as needed

• Account for discounts, split billing and other unique billing situations

• Set up new clients and engagements in accounting system

• Provide timely solutions and answers as issues or questions arise

• Assist other members of the Finance & Accounting team in preparation for close, audits, board meetings, and other events

QUALIFICATIONS

• 2-3+ years of professional work experience in cash application and collections

• Undergraduate or Associates degree in Accounting or Finance preferred

• Strong knowledge of accounts receivable function and standards

• Attention to detail and ability to perform data entry with a high degree of accuracy

• Strong Microsoft Office skills (e.g., Word and Excel)

• Experience working with enterprise financial applications – Workday preferred

• Strong communication skills / customer service mindset

• Comfortable working within deadlines and timelines

• Willingness to adapt and adopt new processes and functions

• Outstanding written and oral communication skills, ability to express complex situations clearly and succinctly

• Prior experience in a similar role within a professional services business is required, preferably within a law firm

• Familiarity with Time & Expense contracts, percentage billing, and billing multiple parties on a single invoice highly preferred

• Authorized to work in the US with no need for sponsorship in the future