Associate Research Administrator

USC’s Keck School of Medicine, Department of Medicine, Division of Medical Oncology, is seeking an Associate Research Administrator to join the team. 

• Participates with principal investigator in the preparation of the administrative components of proposals within parameters of sponsored and non- sponsored research guidelines. Oversees and communicates submission process, both paper and electronic. Reviews documents for completeness and compliance.

• Develops, prepares, and finalizes project budgets. Provides budget justification.

• Serves as primary liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments. Responds to sponsor inquiries.

• Collaborates with Office of Sponsored Research to ensure awards are set up properly and cost-sharing requirements are fulfilled. Initiates cost transfers.

• Reviews and approves expenditures.  Advises on post award spending and commitment activity. Oversees compliance related to fund and revenue.

• Develops and communicates reports supporting project status. Creates effective forecasting and decision aids.

• Participates in contract closeout process. Submits final reports and certificates. Compiles information and documents needed for audit inquiries.

• Understands, applies, and advises on University and government policies for projects.

• Serves as a resource on subject area and overall technical resource to principal investigator and other university staff.

• This is a high-pressure position as there are many internal and external deadlines. Requires a bright, competent, and organized individual that is self‐motivated, reliable, conscientious, and able to solve analytical problems, as well as plan independently. Must be able to work with all levels of staff. Position requires establishing and maintaining relationships within and across departments and divisions, as well as servicing the grant and accounting needs of principal investigators. The University reserves the right to add or change duties at any time.

This position will be Non-exempt and Hybrid-Flex.

The hourly rate range for this position is $41.48 to $44.14.

When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience, education/training, key skills, internal peer equity, federal, state and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.

Preferred Education: Bachelor’s Degree; Combination experience/education as substitute for minimum

Preferred Experience: 1-2 years of experience in an academic setting with direct experience in grants and financial management.

Preferred Field of Expertise: Excellent verbal and written communication skills. Advanced Proficiency creating and using MS Excel spreadsheets. Highly skilled in MS Word. Ability to meet deadlines and maintain required confidentiality. Knowledge of government and foundational granting requirements, and grants administration are preferred.  

Percentage of Time: 100%

Fixed Term?   No

Minimum Education:
Bachelor's degree
Combined experience/education as substitute for minimum education
Minimum Experience:
3 years
Minimum Field of Expertise:
Basic knowledge of governmental regulations. Strong accounting skills. Competency in
project management. A Bachelor’s Degree with broad knowledge of relevant research
computer software, e.g.: Microsoft Access, Word, Excel, PowerPoint; Outlook, SPSS,
Visio, and SunGard. Experience in creating and analyzing statistical reports. Must be able
to utilize computer technology to access data, maintain records and generate reports.
Proven oral and written communication skills to interact with other employees.

USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC observes affirmative action obligations consistent with state and federal law. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations, including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance, and with due consideration for patient and student safety. Please refer to the Background Screening Policy Appendix D for specific employment screen implications for the position for which you are applying. 

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at (213) 821-8100, or by email at [email protected]. Inquiries will be treated as confidential to the extent permitted by law.

• Notice of Non-discrimination
• Employment Equity
• Read USC’s Clery Act Annual Security Report
• USC is a smoke-free environment
• Digital Accessibility

If you are a current USC employee, please apply to this  USC job posting in Workday by copying and pasting this link into your browser:

https://wd5.myworkday.com/usc/d/inst/1$9925/9925$126160.htmld