Associate Manager, Portfolio Administration

Job Title

Associate Manager, Portfolio Administration

Job Description Summary

Responsible for overseeing the entire lifecycle for a portfolio of commercial leases. Work as part of a team ensuring efficient and accurate accounting of client records, rent processing and reporting requirements.

Job Description

Job Description

• Extract and organize key information from lease agreements and generate formal memo to authorize updates to the database.
• Perform final quality review of lease information abstracted into the database.

• Ensure proper document management measures are followed for all leased, owned and other associated documents.  Maintain file retrieval/storage, scan documents, and open/distribute mail
• Review annual operating expense reconciliations and perform desktop audit to ensure all expenses are consistent with the terms of the lease.
• Must possess the ability to produce accurate financial reporting to client. This includes the confirmation of rent changes and the development of month over month variance analysis, special handling requests, and all necessary steps to ensure the proper monthly payments to landlords.
• Communicate frequently with internal and external partners. Notify client of critical dates, real estate policies and procedures, and assist with general inquiries
• Request and process certificates of insurance as required by the lease document
• Review Estoppels against the lease terms
• Regularly exercises good judgment and logic in responding to leased and owned property inquiries from the client and/or landlords
• Ensure that productive landlord and subtenant relationships are maintained in accordance with the lease and sublease agreements
• Assist Senior Managers with timely and accurate financial and critical date reports for client presentment, identify and record savings, identify exceptions, investigate causes of exceptions, and recommend solutions
• Assist or oversee special projects as requested by the client or leadership
• Perform standard processes established for the client and recommend new approaches, policies and procedures to drive continuous improvements and efficiencies.
• Assist manager or oversee the creation and continuous updates to process playbooks

Requirements

• BA/BS degree required preferably in Finance, Accounting, Real Estate, or related business areas.
• Minimum of 5 years’ experience in commercial Lease Administration
• Excellent communication, organization, analytical and multi-tasking skills are required.
• Strong knowledge and demonstrated competence on various software, databases, analytical tools, including Microsoft Office Suite and SharePoint as well as superior knowledge and skill using Excel.
• Must have the ability to interpret complex lease agreements.
• Must be self-motivated with the ability to work independently and have the ability to create detailed financial and analytical reports, business correspondence, and procedural manuals.
• Must have the ability to effectively present information and analysis and respond to questions from internal and external sources.

Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements.

The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate’s experience and qualifications.

The company will not pay less than minimum wage for this role.

The compensation for the position is: $60,180.00 - $70,800.00

Cushman & Wakefield is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email [email protected]. Please refer to the job title and job location when you contact us.

INCO: “Cushman & Wakefield”