Assistant Project Manager

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There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.

AECOM is seeking an Assistant Project Manager to join our team.  This position can be located in several cities, including: San Diego, Tucson, and El Paso.

Summary of responsibilities:

• Assists the PM and/or CM in the monitoring and execution of design and construction contract administrative and technical requirements. Performs contract correspondence, document and plan control functions, inputs data into management system, the project information management system, and prepares management information reports on the status of each.
• Attend and document project meetings (write minutes).
• Maintain project filing and document management systems (hard copy and electronic).
• Update and maintain sets of drawings, specifications and logs.
• Distribute documents, maintain document logs
• Manage the Request for Information (RFI) process.  Receive record, review, transmit and track RFI’s.  Maintain RFI logs in the project information system.
• Manage the submittal, design bulletin, and plan revision process.  Receive record, review, transmit and track through resolution of the task.  Maintain appropriate logs in Prolog, the project information system.
• Perform expediting functions.  Prepare and maintain expediting log.
• Assist in project schedule status reporting.  Evaluate contractor progress. Document and report quantities in place and validate against original estimate / schedule quantities.
• Manage the correspondence flow for change requests, proposals and change orders. Review and evaluate change order submittals and quantity surveys.
• Prepare requests for testing services and verify their receipt and execution. Document and track QA, QC, non-conformance reports and punch list work.
• Compile, record, transmit for reviews, monitors review process, and tracks contract close out documents (O&M manuals, as-built and record documents, etc.)
• Complete other responsibilities as assigned.
• Conduct the Design Review process for all project related deliverables with stakeholders, including but not limited to organizing stakeholder engagement process, review comment process, page turn process and comment reconciliation process.
• Organize weekly design reviews with stakeholders including but not limited to preparing presentations, meeting with designers and contractors and presenting it to stakeholders in collaboration with designers and contractors. Participate in project coordination and design review meetings to identify interfaces and coordination requirements.
• Prepare project specific scopes of work for all consultants in collaboration with Authority staff.
• Support manager in developing the Project budgets, cost estimates and project schedules. 
• Review all design and deliverables, bid packages, contract documents and design changes, submittals, and RFIs related to the trade package’s coordination and conformance to the project/ program requirements
• Monitor design and construction progress against the project parameters
• Address Operations and Maintenance issues in the design, including issues that may interfere with operations or maintainability of facilities and utilities.
• Review design documents for compliance with SFO Requirements, guidelines and standards.
• Compile and maintain project records and documents including for coordination with other departments and agencies.
• Assist in preparation of project data and information for Authority management and external governmental communication
• Review and monitor to ensure RFIs, submittals, and field changes are addressed in a timely manner.
• Assist in compiling the bid packages, bid review and award recommendation of work authorization packages/GMP
• Attend pre-bid conferences, bid openings, pre-construction, safety, and construction progress meetings.
• Provide support in preparation and distribution of meeting announcements and meeting notes
• Support manager in the project close-out and in case of needed warranty work
• Contribute to the advancement of SFO’s goals through commitment to productive collaboration with all stakeholders.

Minimum Requirements:

• BA/BS + 4 years of relevant experience or demonstrated equivalency of experience and/or education
• Experience working on federal projects
• Due to the nature of this role, US Citizenship is required

Preferred Requirements:

• Significant experience on large, federal construction projects

• This position requires the ability to obtain and maintain a security clearance. Employment is contingent upon successful completion of an enhanced background investigation, which may include, but is not limited to, verification of employment and education, a criminal history review, drug screening, and a Motor Vehicle Records (MVR) check, as applicable. 

About AECOM 

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan. 

AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2024. Learn more at aecom.com. 

What makes AECOM a great place to work 

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community—where you have the freedom to grow in a world of opportunity. 

As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.