Assistant to Producer and Director

Responsibilities

Manage calendar of the Directors and Producer, assist in navigation of daily schedule, needs, and identify priorities
Maintain consistent awareness of production timeline, statuses, deadlines
Coordinate meetings and communicate priorities with team members, studio, and external contacts
Arrange physical and/or virtual conference details, issue meeting invitations, coordinate agendas and materials
Maintenance of databases and spreadsheet tracking, filing, assembly of presentation materials
Screen and respond to incoming calls and correspondence
Attend meetings and note-take, timely distribution to appropriate parties following
Research tasks and assembly of materials as needed
Timely collection and distribution of crew timesheets to production finance
Track and submit invoices and expense reports
Arrange detailed travel plans and itineraries, compile travel documentation
Note taking as needed
Other ad hoc duties as needed

Requirements

At least 1-year as assistant or PA within entertainment; experience at animation studio a plus; agency experience a plus
Desire to grow within animation production
Proficient with MS Office & Google Suites, Photoshop & Keynote a plus
Excellent problem-solving skills, attention to detail and follow-through
Ability to handle multiple tasks simultaneously, prioritize workload, and meet deadlines under pressure
Excellent written, verbal, and interpersonal skills with ability to professionally interface with team, studio at large, Executives, and external contacts
High level of integrity and discretion with confidential information
Knowledge of creative, production, post-production processes and related workflows a plus