AR/AP Associate

Our Mission:  

MDpanel is one of the largest providers of expert medical opinions in the United States. We are committed to being the most coveted partner for physicians, carriers, attorneys, and patients by connecting those in need of medical opinions with the most qualified and highly regarded medical professionals in the U.S. MDpanel allows our member healthcare professional partners to maximize their time and produce unparalleled revenue opportunities. In return, our carrier and attorney clients receive timely, complete, thorough, and easy-to-understand opinions to support the medical legal inquiry.  MDpanel is revolutionizing the medical opinion space by creating the first true marketplace to connect those in need of medical opinions to those capable of providing them. Unlike traditional, services-based models, we are devoted to our healthcare professionals and are relentless about removing the burden of administration, securing exam volume, preparing for, and supporting physical examinations, backend processing, report submissions, and billing. And, at the heart of MDpanel, is our team committed to delivering an unparalleled experience for all stakeholders. We think big, start small, and move fast. Our culture is built on supporting each other with accountability, transparency, and passion for our mission.

Position Summary:  

The AP/ AR Associate will be responsible for administration and processing of invoices, and payments and monitoring the outflow of capital for the Company.  Additionally, the AP associate will help with weekly and monthly checklist items necessary for closing the monthly books on a timely basis, assisting both the Finance Manager and Accounting Supervisor.  

This position demands a high level of expertise in payables operations, with a strong understanding of their impact across the finance organization. The role is particularly focused on day-to-day operations as well as post-merger integration and driving process automation across the board. 

Essential Roles and Responsibilities: 

• Assist in facilitating post-merger integration of accounts payable processes across MDpanel subsidiaries. 

• Set up new vendors and maintain current and accurate vendor records within the accounting system, including W-9s, addresses, and other required information. 

• Receives and verifies vendor invoices; confirms the validity of invoices with appropriate department lead (mid or senior-level manager or executive management, as necessary). 

• Facilitate payment of vendors, ACH, Checks and Wires, which may include verification of federal ID numbers, and resolve discrepancies and perform audits, if necessary. 

• Collaborate with the Accounting Supervisor and Finance Manager on account reconciliations and expense analysis. 

• Receives and verify expense reports; reconcile expenses and other financial reports with account balances and other office records as well as departments (Cost-Centers) across MDpanel.  

• Assists with accounting records keeping and ledgers by reconciling monthly statements and transactions.  

• Management and administration of vendor invoices, contracts, and other related records 

• Assist in monthly and year close processes 

• Assist with accounts Payables and special projects, as necessary. 

• Prepare annual 1099 filings and support year-end compliance activities. 

• Receive and manage all Accounts Receivable and Finance mail. 

• Organize Incoming AR/Finance mail, including payments and related correspondence. 

• Apply incoming paper check payments to open Accounts Receivable items within the finance system. 

• Match incoming paper correspondence to open AR records within the finance system. 

• Prepare and deposit checks in accordance with established procedures. 

• Scan and electronically archive payments and correspondence. 

• Prepare and mail outgoing correspondence and payments as required. 

• Other related duties as assigned. 

Qualifications and Preferred Skills: 

• 1 – 2 years Accounts payable experience 

• Understanding of Accounts Payables implications across the Accounting and Finance Department. 

• Must be proficient in Microsoft Office or related programs 

• Experience working within accounting software systems; NetSuite is preferred. 

• High school diploma required; Business or Accounting degree preferred. 

• Certified Accounts Payable Professional (CAPP) certification is desired, but not required. 

• Demonstrated ability to maintain discretion in handling confidential information. 

Additional Information:

The salary range for this position is provided as an estimate based on current market conditions and company benchmarks. Actual compensation may vary depending on factors such as experience, qualifications, skills, location, and internal equity.  Please note that we are unable to provide sponsorship assistance at this time.  All applicants must have a valid work authorization for the country in which they are applying.

Please note that this compensation range is subject to change at any time and may not be applicable to all candidates. We are committed to ensuring fair and equitable pay practices and encourage applicants to discuss any questions or concerns regarding compensation during the interview process.

MDpanel is an Equal Opportunity Employer. We are committed to creating a diverse and inclusive workplace where all associates feel valued, respected, and supported. We do not discriminate based on race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, genetic information, veteran status, or any other legally protected characteristic.

We are dedicated to fostering a culture of inclusion and belonging and encourage applicants of all backgrounds to apply. If you require accommodations during the application or interview process, please contact [email protected]