The Administrative Coordinator supports the Product Development leadership team by managing calendars, coordinating meetings, logistics, and handling administrative tasks in a dynamic environment.
About Us
Move money. Make money. Finix is a full-stack acquirer processor, empowering businesses of all sizes with flexible, modern payment solutions. Processing billions of dollars annually, Finix enables SaaS, marketplace, and e-commerce platforms to accept payments, manage payouts, and onboard merchants seamlessly. With our no-code, low-code, and developer-friendly tools, businesses can get up and running in hours—not months.
Finix has raised over $175M, including a $75M Series C led by Acrew Capital, with participation from Lightspeed Venture Partners, Leap Global, American Express Ventures, Bain Capital Ventures, Homebrew, Inspired Capital, Sequoia Capital, Visa, and others.
About the Role:
We are seeking a highly organized and proactive Administrative Coordinator to support our Product Development leadership team. This role is critical to ensuring our Head of Product, Head of Engineering, and Head of Design can focus on building and shipping world-class products while you manage the operational details that keep everything running smoothly.
As our Administrative Coordinator, you'll own complex calendar management, coordinate cross-functional meetings, and handle ad-hoc projects that arise in a fast-paced product environment. This is an excellent opportunity for someone early in their career who is detail-oriented, thrives in a dynamic environment, and wants to gain exposure to product development operations and leadership.
This role will be in-office 5 days a week.
You Will:
- Manage complex calendaring for three product leaders, including scheduling meetings, coordinating across time zones, and proactively resolving scheduling conflicts
- Coordinate logistics for design sprints, user research sessions, and team events
- Schedule and coordinate cross-functional meetings between Product, Engineering, Design, Sales, Marketing, and Customer Delivery teams
- Coordinate travel arrangements for the product leadership team, including flights, hotels, ground transportation, and detailed itineraries
- Serve as a liaison between product leadership and other departments (sales, marketing, finance, operations, etc.)
- Handle ad-hoc projects and administrative tasks to support the product development team's evolving needs
About You:
- Highly organized with an eye for detail—nothing falls through the cracks on your watch
- Resourceful and solutions-oriented—you figure things out and don't wait to be told what to do
- Adaptable and comfortable with ambiguity—priorities shift, and you roll with it
- A strong communicator who can interface professionally with executives, engineers, designers, and external partners
- Tech-savvy and quick to learn new tools and systems
- Discreet and trustworthy with sensitive product and company information
- Energized by supporting others and making their jobs easier
- Comfortable working in-person in a collaborative office environment
You Have:
- 2+ years of experience in an administrative coordinator, operations coordinator, or similar support role
- Exceptional organizational skills with meticulous attention to detail
- Strong written and verbal communication skills
- Experience coordinating meetings, offsites, or team events
- Proficiency in Google Workspace (Calendar, Gmail, Docs, Sheets, Slides, Slack)
- Ability to manage multiple priorities simultaneously in a fast-paced environment
- Experience managing complex calendars for multiple stakeholders
- A proactive mindset and ability to anticipate needs before being asked
Finix is an equal opportunity employer and values diversity. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability status, or any other protected class.
Role: Administrative Coordinator
Level: IC2
Location: San Francisco, CA
Base/OTE Salary Range: $85,000 - $110,000/year + Equity + Benefits
Our salary ranges are determined by role, level, and location. The range displayed on each job posting reflects the minimum and maximum target for new hire salaries at our headquarters in San Francisco, California. Individual pay is determined by work location, job related skills, experience, and relevant education or training.
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