Administrative Business Partner

Dropbox is seeking a detail oriented Administrative Business Partner to support our VP of Finance and VP of Tax. Our Admins are the glue that holds everything together - from calendaring and travel to team support, you will have the opportunity to participate in a wide variety of confidential and strategic tasks. This person is humble and will be resourceful in building strong relationships with internal stakeholders and external contacts; making a point to be available and approachable to everyone. You’ll be working in a fast-paced environment with passionate team members who are focused on quality and execution. If you like to tame chaos while remaining calm and flexible in the face of ever-changing priorities and needs, then this is the role for you.

• Strategically maintain sensitive information and complex calendars in a rapidly changing environment, requiring coordination with both internal and external executives and assistants
• Partner with other admins and senior leaders to align calendar availability and ensure your leads are available for any necessary meetings, while balancing managerial and personal demands
• Set up domestic and international travel arrangements
• Plan and execute on-site and off-site meetings, dinners, and events
• Prepare monthly expense reports for leads and coordinate special projects as needed
• Serve as the face of Dropbox on behalf of your leads and act as a liaison, building great relationships with internal stakeholders and external contacts
• Partner with other admins to ensure necessary coverage for full leadership team and set operating standards for the organization

• Be dependable
• Strong collaborator & communicator
• High EQ and strong people skills. Ability to work cross functionally and build strong relationships with a diverse set of colleagues.
  Experience working with a team. Comfort supporting and working alongside other EBPs to support the organization. This may require flexing to support other leaders on an interim or permanent basis.
• Remaining calm under pressure. Fires happen, and you need to be able to keep calm and clear headed, and differentiate between a lit match and a dumpster fire.
• Being worthy of trust. Confidential information will be your day-to-day. Take the trust that is placed in you very seriously. Always be careful and discreet. 
• Analytical capacity. Able to field incoming requests and prioritize them quickly and appropriately.
• Knowledge of how to brutally prioritize your own time. You will be pulled in many directions. Take care of yourself, and this role will be deeply rewarding.
• Passion for organization. A deep desire to organize not only tasks, but also processes and the way in which they think about things. Sweating the details should be a fundamental to them.

• Experience working in tech
• Strong experience with excel
• Project or program management experience
• Highly organized — attention to detail is their jam
• Great problem solver
• Willing to partake in team travel / events
• Enjoys event planning and coordination
• Flexible — ability to change course quickly 
• Trustworthy and low drama / low ego