Administrative Assistant

JOB DESCRIPTION (Regional Administrator):

Assists in the Operations of the daily business flow supporting both the Market Leaders and the appraisers.

ESSENTIAL DUTIES:

• Involved in the process of bidding assignments on third party bid board systems and through emails, which includes checking for priors and conflicts, obtaining fee quotes from managers and timing from performing offices as well as appraiser assignment and experience. 

• Creates bidding job log to monitor fee quotes.

• Generate engagement letters from templates or receives and downloads client engagement letters via client job boards and communicates with clients with introductory emails.

• V&A Job Management System - sets up new job assignments into the job management system, understanding the letter of engagement in its entirety to accurately enter data into the system. Sends out new job assignment emails to the performing office and appraisers. 

• Delivery of appraisal reports/client invoices via uploads to client job boards.

• Archive working files onto a shared drive.

• Provides Regional Administrator backup coverage for other areas as needed.

• Responsible for ordering office supplies. 

• Submits vendor invoices for payment to Accounts Payable.

• Research daily wire/ACH and check reports to assist Accounts Receivables with identifying client invoice payments.

• State and temporary appraisal license renewals - Filing paperwork to renew general appraisers license or apply for temporary appraiser’s license in unlicensed state.

• Filing expense reports for Market Leader.

• Order Business Cards for employees.

• Organizing client events (meetings, trainings, conferences).

SKILLS, EDUCATION AND EXPERIENCE:

• High school diploma or General Education Degree (GED)

• Minimum of 2 - 4 years of previous related work experience

• Proficient in Microsoft Word, PowerPoint, Excel, and Outlook software

• Good proofreading and editing skills; Effective verbal and written communication skills

• Ability to maintain discretion regarding personnel and industry-related matters

• Excellent interpersonal skills

• Must be detail oriented to ensure accurate deliverables, and able to take initiative to meet deadlines

• May perform other duties as assigned

WORKING CONDITIONS: Normal working conditions with the absence of disagreeable elements

NOTE: The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified.

Newmark is an Equal Opportunity/Affirmative Action employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.