Administrative Assistant

Spacecraft represent the most pressing unmet need across the entire aerospace industry. As more launch vehicles come online and the cost to orbit decreases, more companies launching payloads to space continue to emerge.

For the first time in history, this influx of payload companies combined with reduced launch costs has resulted in a massive increase in need for commercial spacecraft platforms, known as satellite buses. These buses hold the payloads of our customers and are flown on launch vehicles.

Apex manufactures these satellite buses at scale using a combination of software, vertical integration, and hardware that is designed for manufacturing. Our spacecraft enable the future of society: ranging from earth observation to communications and more.

We’d love for you to join us on our mission of providing humankind access to the galaxy beyond our planet. 

As an Administrative Assistant at Apex, you’ll provide high-level support for company leaders, ensuring their calendar, meetings, and day-to-day workflows run smoothly. This is a fast-paced, high-visibility role that requires exceptional attention to detail, strong organizational skills, and a proactive mindset. You'll play a key role in keeping schedules and daily operations running smoothly behind the scenes.

Responsibilities

• Own calendar coordination for a high volume of internal and external meetings, both on-site and virtual

• Prepare for on-site customer visits, including conference room readiness, meal coordination, etc.

• Manage internal meeting logistics, including recurring 1:1s and team syncs

• Proactively identify and resolve calendar conflicts and scheduling bottlenecks

• Track action items and help ensure nothing falls through the cracks

• Review inbox to flag urgent messages and help triage high-priority items

• Coordinate travel and lodging when needed

• Submit expense reports accurately and on time

• Jump in to support other tasks as assigned

Requirements

• All applicants must be a U.S. Person

• Prior experience in an administrative or executive support role preferred

• Exceptional attention to detail and organizational skills

• Strong communication and interpersonal skills, especially in customer-facing situations

• Ability to move quickly, stay organized, and maintain high standards in a fast-paced environment

• Comfortable working through ambiguity and shifting priorities

• Proficiency with calendar tools and Microsoft Office

• Prior startup experience is a plus

Apex believes in creating a work environment that you look forward to embracing every day. Our employees love working at Apex, and we want you to love it too. We're a fast-growing startup backed by $200M in Series C funding, and we invest heavily in our people from day one.

• Shared upside: Receive equity in Apex, letting you benefit from the work you create

• Best-in-class healthcare: 100% company-paid medical, dental, and vision for you and your dependents, plus $100k life insurance at no cost

• Comprehensive PTO package to reset and recharge - starting at 15 days vacation, growing to 20+ days annually, plus 10 paid holidays

• Competitive 401(k) plan with generous matching - 100% match on first 3%, 50% on next 2%

• 8 weeks paid parental leave plus childcare reimbursement up to $350/day for work-related travel

• Daily catered lunch and unlimited snacks to keep you fueled throughout the day

• Vibrant community: Monthly office BBQs, pickleball tournaments, run club, and social gatherings for you and your family

• Your dream desk setup and all the tools you need to be your most productive self

• World-class Playa Vista office with EV chargers, with the benefit of in-person collaboration with amazing coworkers and flexibility to integrate work and life

• Real impact opportunity: Work alongside experts from aerospace, new space, and other cutting-edge industries to make a lasting difference

Ready to join a team where your contributions matter and your future is bright? Let's build something extraordinary together.

Apex Technology, Inc. is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Candidates and employees are always evaluated based on merit, qualifications, and performance. We will never discriminate on the basis of race, color, gender, national origin, ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability, or any other legally protected status.