Administrative Assistant

About Us:

BW Design Group is a fully integrated architecture, engineering, construction, system integration, and consulting firm committed to helping our clients realize their most critical goals from Strategy to Commercialization. As the only firm born from a manufacturing technology company to become an independent and fully integrated firm, we combine deep domain expertise in the manufacturing environment with an approach that is built to serve the dynamic needs of our clients. Rooted in our distinct culture of Truly Human Leadership, we cultivate the leaders who will define tomorrow and partner with our clients in the food & beverage, life sciences, industrial, and advanced technology industries to build the future of manufacturing and technology.

Barry-Wehmiller is a diversified global supplier of engineering consulting and manufacturing technology for the packaging, corrugating, sheeting and paper-converting industries. By blending people-centric leadership with disciplined operational strategies and purpose-driven growth, Barry-Wehmiller has become a $3 billion organization with nearly 12,000 team members united by a common belief: to use the power of business to build a better world.

Job Description:

Who You’ll Work With

You will join one of our 45 offices in the US, be part of a committed team of over 1,500 professionals, and work in teams and independently. You will be welcomed into a rapidly growing business and team and empowered to make an impact. You will be valued, cared for, and challenged on your path to becoming a world-class professional and surrounded by leaders who are committed to creating an environment that enables you to realize your own success and fulfillment.

When you join Design Group as an Administrative Assistant, you are joining a team that will challenge you and position you for growth. In this role, you will support industry experts to help the world’s leading companies solve their most difficult problems. You will join our Pasadena/Irvine offices and partner with seasoned leaders, technical specialists, and subject matter experts.

What You’ll Do

• Greet clients, vendors, recruits, and other visitors in a courteous and professional manner
• Assist with scheduling meetings and preparing conference rooms
• Provide red carpet experience for visitors and logistics
• Assist with travel arrangements and maintain an Outlook travel calendar
• Process incoming and outgoing packages/shipping, courier service, faxes, and U.S. mail
• Keep the lobby and office areas neat and orderly
• Maintain, track, and order office supplies and equipment
• Track material costs utilized by our project teams, and generate monthly reports
• Create and update articles for  and update PowerPoint presentations
• Support emergency action plan updates and communications
• Answer the main phone and route incoming calls to appropriate personnel.
• Support planning and execution of team events and celebrations
• Prepare project manuals, binders, and documentation packages
• Support the interview process and the onboarding of new professionals
• Respond to routine inquiries and provide accurate and organized solutions
• Provide project accounting support and reporting
• Make an impact day-to-day with your skills and expertise, strengthening that relationship with our clients and team

What You’ll Bring

• An energetic, independent, influential, and collaborative spirit
• Experience working in a rapidly growing consulting firm or professional services organization (preferred)
• Strong written and communication skills that can effectively support the organizational growth and impact the local Design Group team
• Advanced working knowledge of Microsoft Office Suite (PowerPoint, Outlook, Word, and Excel)
• Experience with Microsoft Visio (preferred)
• A professional demeanor and strong customer service attributes
• The ability to work as a team player and to multi-task
• 3+ years of administrative/receptionist experience is preferred, but entry-level candidates will be considered
• A high school diploma or equivalent
• A bachelor’s or associate’s degree in business administration or related field (preferred)

Our culture and commitment to our people is what sets us apart. We foster an environment of mutual respect, integrity, and unconditional interest in the individual and collective success of our professionals. Our model and entrepreneurial mindset offer a rewarding, challenging, and highly flexible path. As an Administrative Assistant, you will build a meaningful and fulfilling career with the support of professional development resources and mentorships including our First Year Experience program, Individual Development Plans, and Career Path resources and tools. You will also be surrounded by exceptional talent who will support your personal and professional development and growth in alignment with our people-centric culture.

The approximate pay range for this position is $40,000-60,000. Please note that the pay range provided is a good faith estimate for the position at the time of posting. Final compensation may vary based on factors including but not limited to background, knowledge, skills, and abilities as well as geographic location of the position.

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At Barry-Wehmiller we recognize that people come with a wealth of experience and talent beyond just the technical requirements of a job.  If your experience is close to what you see listed here, please still consider applying.  We know that our differences often can bring about innovation, excellence and meaningful work—therefore, people from all backgrounds are encouraged to apply to our positions.  Please let us know if you require reasonable accommodations during the interview process. ​

Barry-Wehmiller is an equal opportunity employer. M/F/D/V This organization uses E-Verify.

Applicants may be subject to pre-employment screening which may include drug screening, reference checks, employment verifications, background screening and/or skills assessments.

Company:

Design Group