Provide clerical and operational support including scheduling, office coordination, communication handling, document preparation, data entry, filing, and basic travel and expense assistance to ensure smooth daily office operations.
We are looking for a reliable and detail-oriented Administrative Assistant to support our daily office operations. In this role, you will perform a variety of administrative and clerical tasks, including managing schedules, handling correspondence, maintaining filing systems, and assisting team members with operational support.
Key Responsibilities
- Office Coordination: Manage daily office activities, maintain office supply inventory, and coordinate equipment maintenance.
- Scheduling & Calendaring: Organize meetings, manage team calendars, reserve conference rooms, and schedule appointments.
- Communication Handling: Answer and direct phone calls, greet visitors, and manage incoming and outgoing mail, emails, and packages.
- Document Preparation: Draft, edit, and format routine correspondence, reports, presentations, and spreadsheets.
- Data Entry & Record Keeping: Maintain accurate physical and digital filing systems, update databases, and perform routine data entry.
- Travel & Expense Support: Assist with travel arrangements, itinerary planning, and basic expense report processing.
Required Qualifications & Skills
- Experience: 2+ years of administrative or clerical experience in a professional office environment.
- Software Proficiency: Strong knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace.
- Communication: Excellent verbal and written communication skills with strong phone etiquette.
- Organization: High attention to detail with proven time-management and multi-tasking abilities.
- Problem-Solving: Ability to work independently, prioritize daily assignments, and handle confidential information with discretion.
Preferred Qualifications
- High school diploma or equivalent required; Associate or Bachelor’s degree preferred.
- Prior experience working with CRM tools or database management systems.
Benefits
- Health, Dental, and Vision Insurance
- Paid Time Off (PTO) & Paid Holidays
- 401(k) / Retirement plan with company match
- Flexible working options (Remote/Hybrid)
- Professional growth and training opportunities
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