Provide administrative support by managing executive calendars, scheduling meetings and travel, screening calls, drafting emails/memos/reports, maintaining physical and digital filing systems, and ordering/managing office and pantry supplies.
Administrative Assistant
Job Summary
We are seeking an Administrative Assistant to streamline our daily office operations. You will manage schedules, coordinate communications, and support various departmental needs.
Key Responsibilities
- Manage executive calendars, schedule meetings, and book business travel.
- Answer, screen, and route incoming phone calls to correct parties.
- Draft professional emails, memos, invoices, and internal reports.
- Maintain physical and digital filing systems for the office.
- Order and manage inventory levels for office and pantry supplies.
Similar Jobs
.png)
Cloud • Insurance • Payments • Software • Business Intelligence • App development • Big Data Analytics
Provide senior-level administrative support to Technology and Product leaders: manage complex calendars, coordinate travel and events, handle expense reports, improve administrative processes, and back up the Senior Executive Assistant to ensure seamless operations.
Top Skills:
Ai ToolsExcelMicrosoft OutlookMicrosoft PowerpointMicrosoft WordSlackZoom
HR Tech
Provide executive support to 2-3 VPs including calendar and email management, meeting and travel coordination, expense reporting, meeting agendas and minute-taking, action-item tracking, and interaction with senior management and other EAs. Serve as backup support, assist with event planning, and handle confidential administrative tasks.
Top Skills:
ExcelMS OfficeOnenoteOutlookPowerPoint
Aerospace • Information Technology • Professional Services • Security • Software
Provide comprehensive administrative and operational support to the Office of Regulated Activities, including calendar and travel management (DTS), document preparation and recordkeeping, meeting and event coordination, visitor control, mail distribution, and maintaining organizational charts and emergency rosters. Serve as liaison across branches, support Protocol Review Board logistics, and ensure compliance with Army and ORA policies. Hybrid role based in Frederick, MD with two on-site days per week.
Top Skills:
Defense Travel System (Dts)EdmsExcelMS OfficeMicrosoft OutlookMicrosoft PowerpointMicrosoft TeamsMicrosoft Word
What you need to know about the Los Angeles Tech Scene
Los Angeles is a global leader in entertainment, so it’s no surprise that many of the biggest players in streaming, digital media and game development call the city home. But the city boasts plenty of non-entertainment innovation as well, with tech companies spanning verticals like AI, fintech, e-commerce and biotech. With major universities like Caltech, UCLA, USC and the nearby UC Irvine, the city has a steady supply of top-flight tech and engineering talent — not counting the graduates flocking to Los Angeles from across the world to enjoy its beaches, culture and year-round temperate climate.
Key Facts About Los Angeles Tech
- Number of Tech Workers: 375,800; 5.5% of overall workforce (2024 CompTIA survey)
- Major Tech Employers: Snap, Netflix, SpaceX, Disney, Google
- Key Industries: Artificial intelligence, adtech, media, software, game development
- Funding Landscape: $11.6 billion in venture capital funding in 2024 (Pitchbook)
- Notable Investors: Strong Ventures, Fifth Wall, Upfront Ventures, Mucker Capital, Kittyhawk Ventures
- Research Centers and Universities: California Institute of Technology, UCLA, University of Southern California, UC Irvine, Pepperdine, California Institute for Immunology and Immunotherapy, Center for Quantum Science and Engineering
