Administrative Assistant, Special Situations

Our Company

Oaktree is a leader among global investment managers specializing in alternative investments, with about $200 billion in assets under management. The firm emphasizes an opportunistic, value-oriented and risk-controlled approach to investments in credit, private equity, real assets and listed equities.  The firm has over 1400 employees and offices in 26 cities worldwide.

Oaktree’s Special Situations Group invests across the capital structure in complex and event-driven opportunities. Combining expertise in credit and private equity, the strategy seeks strong risk-adjusted returns by partnering with management teams to improve operations and optimize capital structures.

We are committed to cultivating an environment that is collaborative, curious, inclusive and honors diversity of thought. Providing training and career development opportunities and emphasizing strong support for our local communities through philanthropic initiatives are essential to our culture.

For additional information please visit our website at www.oaktreecapital.com

Responsibilities

The Administrative Assistant will support 5 senior investment professionals. 

Responsibilities include:

• Provide comprehensive administrative support to senior investment professionals, managing complex calendars, meetings, and travel logistics.
• Coordinate with executive assistants from portfolio companies to schedule Board of Directors meetings, Oaktree office visits, and other cross-firm sessions.
• Oversee expense reporting and vendor invoice processing, ensuring timely, accurate, and compliant reimbursement for supported officers and senior professionals.
• Work independently on special projects under management’s direction, including department offsites, deal meetings, and inter-departmental initiatives.
• Arrange detailed travel itineraries, including air, car, and hotel bookings.
• Answer, screen, and manage phone calls, correspondence, and mail.
• Meet and greet guests and ensure conference rooms are prepared for meetings.
• Maintain multiple team and firm-specific databases and digital libraries through accurate data entry, reporting, and analysis.
• Coordinate team and firm-wide deliverables and assist with cross-department projects.
• Maintain organized filing systems and handle general administrative tasks (copying, scanning, document management).
• Perform other duties and ad-hoc tasks as required to support the team’s efficiency and effectiveness.

Qualifications

• 3-5 years of experience supporting senior executives within a fast-paced, high demand, professional services environment.
• Proven ability to manage tasks with competing priorities and deadlines, independently determining order of priority and self-initiating other value-added tasks.
• Meticulous attention to detail and efficient approach to completing task
• Proven experience with Microsoft Office products including, Word, Excel, PowerPoint and Outlook.
• History managing complex databases and coordinating intricate schedules.

.Personal Attributes

• Confident in providing efficient and precise execution of work;
• Responsible with a strong sense of pride in performance;
• Possess excellent interpersonal, verbal and written communication skills;
• Ability to work well under pressure and with time constraints;
• Has outstanding organization skills with high attention-to-detail; and
• Highly collaborative with strong integrity and professionalism.
• Strong team player with the initiative to anticipate needs and develop practical solutions

Education

Bachelor’s degree is preferred.

Base Salary Range

$60,000 - $100,000

In addition to a competitive base salary, you will be eligible to receive discretionary bonus incentives, a comprehensive benefits package and a flexible work arrangement.  The base salary offered will be commensurate with experience and/or qualifications, industry knowledge and expertise, as well as prior training and education.

Equal Opportunity Employment Policy

Oaktree is committed to diversity and to equal opportunity employment. Oaktree does not make employment decisions on the basis of race, creed, color, ethnicity, national origin, citizenship, religion, sex, sexual orientation, gender identity, gender expression, age, past or present physical or mental disability, HIV status, medical condition as defined by state law (genetic characteristics or cancer), pregnancy, childbirth and related medical conditions, veteran status, military service, marital status, familial status, genetic information, domestic violence victim status or any other classification protected by applicable federal, state and local laws and ordinances. This policy applies to hiring, placement, internal promotions, training, opportunities for advancement, recruitment advertising, transfers, demotions, layoffs, terminations, recruitment advertising, rates of pay and other forms of compensation and all other terms, conditions and privileges of employment. This policy applies to all Oaktree applicants, employees, clients, and contractors. Staff members wishing to report violations or suspected violations of this policy should contact the head of their department or Human Resources.

For positions based in Los Angeles

For those applying for a position in the city of Los Angeles, the firm will consider for employment qualified applicants with a criminal history in a manner consistent with applicable federal, state and local law.