Administrative Assistant of Mission Advancement

General Description:  To assist the advancement and main office departments.  To help advance the mission and vision of United Christian Academy. UCA recognizes our mission as an integral part of the 5-fold ministry given to the church in Ephesians 4:11–13. As such, UCA employees serve as ministers to help advance the mission and vision of United Christian Academy.

DOMAIN 1: PERSONAL & SPIRITUAL RESPONSIBILITES

1. 1. Display a personal decorum that models professionalism, modesty, and good taste

• 1. Model Christian virtues in attitude, speech, and action

• Exhibit the fruit of the Spirit (Gal. 5:22,23)

• Model and cultivate habits of prayer, faith, and encouragement

• Commit and contribute to a local church

1. 1. Maintain good attendance and physical endurance to fulfill job duties

1.4  Use professional office and phone etiquette appropriate for Christian school office

• Show positive, cheerful attitude with parents, students and staff

• Show integrity in dealing with confidential information

• Provide assistance to guests, faculty and staff, parents and students

DOMAIN 2: ADVANCEMENT & OFFICE RESPONSIBILITES

2.1  Database Management

• Record, reconcile, and report donations and donor-related correspondence

• Maintain database and corresponding files

• Collaborate with the Finance department regarding donation reports

• Assist Director of Development with weekly, monthly and quarterly email campaigns

• Assist with other school mailings as requested

2.2 Advancement Office Operations

• Provide assistance to supporters to enhance user experience

• Process department expenditure requests

• Complete purchasing requisitions

• Assist with the sorting and distribution of advancement materials

• Completes other duties and projects as assigned

2.3 Front Office Support

• Greet and assist all guests entering the school office

• Answer telephone and assist callers

• Respond promptly to all email/phone messages

• Prepare forms for necessary for front office operations

PHYSICAL DEMANDS:

Sitting (60%), standing/walking (20%), lifting (7%), climbing (3%), bending (5%), squatting (5%). Must be able to lift 10-25 pounds.

WORK ENVIRONMENT:

Work environment includes indoor and outdoor environments and office and classroom settings. Floating desk assignment and/or shared office space may be required; moderate noise levels commensurate to a classroom environment.

Qualifications:

• Must be a born-again Christian.
• Must be a credible Christian role model whose godly lifestyle and character demonstrate obedience to God and the Holy Bible.
• Must be able to support and comply with the school’s Statement of Faith and Statement of Conduct.
• Must be a member of an evangelical, Bible-believing church.
• Must have sufficient health and physical endurance to be able to complete the assigned responsibilities.
• Must be proficient in Microsoft applications (Outlook, Word, Power Point, Excel
• Must have ability to learn SIS software and web-based school management software and other web-based donor management software.
• Must have good verbal and written communication skills, with proper command of the English language.
• Ability to work independently with strong organization and time management skills to maintain program structure.
• Must have strong organizational skills for filing and detailed project assignments.
• Maintains a workspace environment that is conducive to productive school office.
• First Aid/CPR Certificate.
• TB clearance within the last four years.
• Criminal Justice Fingerprint clearance.
• Immigration Reform and Control Act of 1986: An Eligibility Verification Form (I-9) will be required along with the supporting documents listed on the I-9 form.