Administrative Assistant - Learning Operations Group

As the Administrative Assistant for the Learning Operations Group, your responsibilities will include but not limited to:

General Administrative Responsibilities:
• Support a fast-paced training department in the full cycle training process.
• Type drafts/letters/documents as instructed.
• Schedule training events and other team meetings as requested.
• Schedule meetings, maintain calendars, take minutes, and summarize key points and action items.
• Follow-up with key personnel and provide regular updates.
• Assist with firmwide administrative tasks, meetings and projects.
• Update project lists and spreadsheets and maintain databases.
• Digital filing and organization.
• Provide administrative support to team members as needed.
• Work on ad-hoc projects as needed.
 
Event and Training Logistics:
• Assist with the registration of individuals for external trainings.
• Coordinate logistics for internal trainings, including room setup, clean up and catering.
• Book travel arrangements (hotel, airfare, etc.) for participants.
 
Evaluation and Reporting:
• Prepare, distribute, summarize, and analyze training evaluation forms for various training sessions and events.
• Create surveys, track responses, and summarize results.
 
Inventory & Supplies:
• Oversee the ordering, distribution, and inventory management of employee gifts and team office supplies.
• Maintain the kitchen and ensure it is well-stocked with necessary supplies.
 
Account Reconciliation:
• Perform monthly credit card and LYFT account reconciliation.
• Ensure invoices are prepped for approval and processing.

To be successful, these are the skills and experience you will need:

• Minimum 5 years of experience in a similar role
• Proficient in Word, Excel, Outlook & PowerPoint; Zoom, Copilot; learning and development software experience a plus
• Strong written and verbal communication and comprehension skills
• Excellent organizational skills - must be meticulous and able to produce accurate results
• Demonstrate sound professional judgment, problem solving, and critical thinking skills
• Professional demeanor and ability to interface with staff, management, and the wider firm
• A high level of personal integrity and professional ethics
• Strong interpersonal skills; a team player
• Detail oriented with high productivity and the ability to function in a fast-paced environment with experience meeting multiple corresponding deadlines
• Forward-thinking with the ability to take initiative and to stay a step ahead
• Previous work experience at a professional services firm (accounting, law firm, etc.) a plus
• Ability to travel to other HCVT offices and work on-site as needed
• Available to work overtime as needed and to attend occasional evening events

You Matter - HCVT provides a variety of benefits and perks that help sustain a healthy and thriving work environment.

• Visit the Benefits section to learn more