Administrative Assistant III, Creative Advertising

We are seeking an Administrative Assistant to support the SVP in Creative Advertising within Sony Pictures Entertainment. Interest in Creative Advertising with 2-5 years of administrative assistant experience is a must. 

Responsibilities

• Manages executive's calendar, schedules conference rooms, and coordinates meeting requests and appointments 

• Prepare for meetings which includes conference room prep, agendas, notices, resolutions, and distribution of pertinent documents 

• Tracks and organizes all team assets – print, A/V materials, finishes, etc. 

• Accurately tracks and maintains budgets and cost reports for the creative team and keeps a running tally of spent and committed breakdowns per title 

• Organize binders, folders, and collecting current documents to facilitate the flow of information between departments and key stakeholders (electronic and hard copy) 

• Prepares files and materials for territory review and feedback 

• Screens and responds to incoming calls and correspondence 

• Contribute to creative brainstorming sessions 

• Performs administrative duties such as updating databases, lists, filing, processing mail, copying, etc. 

• Working with the larger team to keep on top of deadlines and asset delivery 

• Facilitating/prioritizing action items and tasks for executive

• Processing expense reports and travel arrangements for the team 

• Miscellaneous duties as required 

Qualifications:

• Minimum 2 years of experience in an executive assistant capacity, experience in supporting a Senior level Executive is preferred 

• Entertainment or corporate experience preferred 

• Ability to be flexible, frequent overtime likely required and work well in an environment where needs and priorities are subject to much revision 

• Excellent computer skills specifically Word, Excel, Outlook. Working knowledge of PowerPoint, Keynote, audio, video, and image files. 

• Excellent communication skills – written and oral 

• Demonstrates high problem-solving skills and be able to proactively troubleshoot 

• To perform efficiently, accuracy and attention to detail required 

• Must have personability interacting with internal and external executives, as well as high-profile filmmakers and talent 

• Must be able to work independently and multi-task with ease 

• Must be able to work well under pressure and with tight deadlines 

• Identify work priorities and requirements up-front and make timely decisions 

• Demonstrates the ability to work with all levels of management. 

• Demonstrates the ability to work as part of a team including contributing beyond your range of duties and experience. 

• Must be able to exercise initiative, professionalism, and confidentiality