Administrative Assistant II

Job Title

Administrative Assistant II

Working at Abbott

At Abbott, you can do work that matters, grow, and learn, care for yourself and family, be your true self and live a full life. You’ll also have access to:

• Career development with an international company where you can grow the career you dream of.
• Employees can qualify for free medical coverage in our Health Investment Plan (HIP) PPO medical plan in the next calendar year.
• An excellent retirement savings plan with high employer contribution
• Tuition reimbursement, the Freedom 2 Save student debt program and FreeU education benefit - an affordable and convenient path to getting a bachelor’s degree.
• A company recognized as a great place to work in dozens of countries around the world and named one of the most admired companies in the world by Fortune.
• A company that is recognized as one of the best big companies to work for as well as a best place to work for diversity, working mothers, female executives, and scientists.

The Opportunity

A healthy heart is essential to good health. That's why we're committed to advancing treatments for people with cardiovascular disease. As a global leader in Cardiac Rhythm Technologies, our breakthrough medical technologies help restore people's health so they can get back to living their best lives, faster. We focus on innovative technologies that can improve the way doctors treat people with heart arrhythmias, or irregular heartbeats. 

Our location in Sylmar, CA currently has an opportunity for an Administrative Assistant II. In this onsite role, you will provide primary administrative and overall support and coordination for Abbott Directors of Operations, Engineering and Facilities and their support staff. You will be responsible for completing special assignments and projects as required to enable efficient departmental operations and interacting with key internal and external stakeholders.

This is a fully onsite role.    

WHAT YOU’LL DO:

• Serves as Administrative Support to Director level leadership along with broader team in tasks including calendar management, expenses, and travel management, ordering supplies and equipment and meeting preparation
• Supports Leadership on goals and strategy through deck preparation, communication templates, town hall preparation, job description creation and oversite of cascade of information
• Attend leadership meetings to capture minutes; publish and track all action items
• Coordinate regular Global Engineering & EHS report and distribution
• Support Sylmar, CA facilities and leadership
• Develop and leverage digital tools for project management, metrics management, and servicing metrics
• Create Purchase Orders for supplies, services, and IT equipment
• Serve as delegate for expense and purchasing approvals
• Maintain organizational chart
• Supports facility management with new hire needs, seating, equipment, and site access
• Coordinate office events and other on-site meetings
• Execute applicable Quality System processes and monitor the accuracy of service provided
• Other duties as assigned

Required Qualifications

• High School Diploma
• Minimum 5 years’ experience in an Administrative Assistant role supporting teams
• Proven intermediate to advanced proficiency in Microsoft outlook, word, excel and power point

Preferred Qualifications

• Associate or bachelor’s degree
• Organizing: Ability to structure self and others through planning, filing, minutes and action item documentation
• Multi-tasking: Can manage several directors with ad hoc needs while executing daily assigned tasks
• Approachability: Has a professional and approachable demeanor when interacting with all level employees
• Action-Oriented: Can execute on direction given independently and efficiently while following up with updates proactively
• Written Communications: Draft emails, presentations, and other business documents on behalf of directors in a professional and accurate manner
• Functional/Technical Skills: Ability to learn and execute in business systems as required and troubleshoot and escalate issues proactively

Please note that the salary range listed is our full grade range. We usually hire based on the mid-point.

Apply Now

Learn more about our health and wellness benefits, which provide the security to help you and your family live full lives:  www.abbottbenefits.com

Follow your career aspirations to Abbott for diverse opportunities with a company that can help you build your future and live your best life. Abbott is an Equal Opportunity Employer, committed to employee diversity.

Connect with us at www.abbott.com, on Facebook at www.facebook.com/Abbott and on Twitter @AbbottNews and @AbbottGlobal.