Provide front‑office administrative support including correspondence, scheduling, travel arrangements, meeting coordination and minutes, expense reports, presentations, filing and supply ordering. Manage multiple calendars, interact with staff, patients and vendors, and support multiple projects across clinic facilities with occasional evenings/weekends and up to 10% travel.
Position Summary
The Administrative Assistant provides administrative support and demonstrates initiative, resourcefulness and problem-solving skills in applying a detailed knowledge of the responsibilities and functions of the department in organizing and prioritizing projects and all related duties.
Schedule:
- Flexible, may require some evening and weekends
- Prepares correspondence, reports, agendas and spreadsheets
- Arranges appointments, conferences and travel
- Coordinate meetings, take meeting minutes, maintains files
- General office duties: filing, faxing, photo copying and order office supplies for department
- Manages multiple calendars
- Ability to interact effectively with Directors, Managers, patients, internal staff and representatives of public agencies and businesses
- Handles phones and assists visitors and interacts with various vendors
- Prepares expense reports
- Prepares presentations
- Plans and coordinates multiple projects for completion
- Handling of all incoming/outgoing correspondences for department
- Maintain a positive working relationship with staff
- Other duties as assigned by supervisor/ Manager
- Microsoft Office/Word/Excel/Outlook
- Excellent Communication Skills
- Excellent Customer Service Skills
- Bi-lingual Spanish/English (preferred)
- Ability to work as a team player and work independently
- Reliable transportation
- Must be able to travel from facility to facility
- This position requires 10 % travel outside the local area.
Required Education/Experience and/or Licensure/Certification
- A.A. degree in Business Administration, or coursework in related field (experience may substitute for education) • Proficiency in Microsoft Office applications
- Excellent proofreading and grammar skills
- Minimum 2-3 years administrative experience (high-level administrative support preferred)
- Commitment to goals and philosophy of Northeast Community Clinic
- Valid State Identification
- OSHA Category 3 – Involves no regular exposure to blood, body fluids, or tissues, and tasks that involve exposure to blood, body fluids, or tissues are not a condition of employment.
- The work is majority of the time sedentary in nature.
- The employee is regularly required to communicate, frequently required to use repetitive motions, move, remain stationary, regularly push, pull and lift up to 20 pounds and occasionally push, pull and lift up to 40 pounds.
- Must possess mobility to work in a standard office/clinic setting (in some cases both settings) and to use standard office/clinic equipment, including a computer, stamina to maintain attention to detail despite interruptions, read printed materials and use a computer, and communicate in person and over the telephone.
Northeast Community Clinic, Inc. Alhambra, California, USA Office
Alhambra, CA, United States
Northeast Community Clinic, Inc. Los Angeles, California, USA Office
Los Angeles, United States
Similar Jobs
Healthtech • Biotech
Provides executive administrative, scheduling, travel, communication, and project coordination support to Pharmaceutical Development and Manufacturing leadership. Manages calendars, meetings, onboarding, confidential reports, compliance tracking, cross-functional initiatives, dashboards, action items, and stakeholder communications in a global matrixed environment.
Top Skills:
ExcelMS OfficeMicrosoft TeamsOutlookPowerPointSharepoint
Healthtech • Insurance • Social Impact
Provides administrative support to department leadership and staff by managing calls, visitors, calendars, meetings, correspondence, reports, expenses, travel arrangements, supplies, filing systems, timesheets, training requests, and departmental events. Requires strong organization, communication, discretion, attention to detail, and proficiency with Microsoft Office. The role is primarily office-based and may involve lifting up to 25 pounds and occasional business travel.
Top Skills:
Microsoft Office Suite
Healthtech • Insurance • Social Impact
Provides administrative support to department leadership and staff by managing calendars, meetings, correspondence, reports, expense reports, travel arrangements, filing systems, supplies, timesheets, training requests, and department events. Requires strong organization, communication, confidentiality, attention to detail, and proficiency with Microsoft Office. May occasionally travel for company business and lift objects up to 25 pounds.
Top Skills:
Microsoft Office Suite
What you need to know about the Los Angeles Tech Scene
Los Angeles is a global leader in entertainment, so it’s no surprise that many of the biggest players in streaming, digital media and game development call the city home. But the city boasts plenty of non-entertainment innovation as well, with tech companies spanning verticals like AI, fintech, e-commerce and biotech. With major universities like Caltech, UCLA, USC and the nearby UC Irvine, the city has a steady supply of top-flight tech and engineering talent — not counting the graduates flocking to Los Angeles from across the world to enjoy its beaches, culture and year-round temperate climate.
Key Facts About Los Angeles Tech
- Number of Tech Workers: 375,800; 5.5% of overall workforce (2024 CompTIA survey)
- Major Tech Employers: Snap, Netflix, SpaceX, Disney, Google
- Key Industries: Artificial intelligence, adtech, media, software, game development
- Funding Landscape: $11.6 billion in venture capital funding in 2024 (Pitchbook)
- Notable Investors: Strong Ventures, Fifth Wall, Upfront Ventures, Mucker Capital, Kittyhawk Ventures
- Research Centers and Universities: California Institute of Technology, UCLA, University of Southern California, UC Irvine, Pepperdine, California Institute for Immunology and Immunotherapy, Center for Quantum Science and Engineering
