Maintains accounts receivable ledgers by posting customer payments, managing collections, resolving discrepancies, preparing reconciliations and reports, and assessing account collectability. The role supports monthly general ledger close, prepares customer and vendor documentation, coordinates with sales and customer service, and follows quality, security, privacy, and compliance procedures. This temporary, on-site position requires accurate financial recordkeeping, communication, and use of standard office software.
General Summary
The Accounts Receivable Specialist-T is responsible for maintaining the accounts receivables ledgers through collections, recording of customer payments, resolving, and validating account discrepancies, preparation of account reconciliations and summary or detailed reports and analysis to assess collectability of customer balances.
Specific Duties and Responsibilities
• Ensure accurate accounting records by verifying and posting details of customer payments*
• Prepare vendor forms and collect Tax Exempt Certificates for customers*
• Perform customer collection procedures on delinquent accounts*
• Issue customer account statements*
• Research and resolve account discrepancies including the preparation and review of credit memorandums*
• Assist with the monthly general ledger close, including the preparation of monthly reconciliations and collectability assessments *
• Interact with sales and customer service departments
• Adhere to the Company’s Quality Management System (QMS) as well as domestic and global quality system regulations, standards, and procedures *
• Understand relevant security, privacy and compliance principles and adhere to the regulations, standards, and procedures that are applicable to the Company *
• Ensure other members of the department follow the QMS, regulations, standards, and procedures *
• Perform other work-related duties as assigned
*Indicates an essential function of the role
Required Qualifications
Minimum education and experience:
• Bachelor's degree in business, accounting, or related field with 3+ years of experience, or equivalent combination of education and experience
Preferred qualifications:
• SAP experience is strongly preferred
• Accounts Receivable experience from a manufacturing environment is a plus
• Strong oral, written and interpersonal communications skills required
• High degree of accuracy and attention to detail
• Proficiency with MS Word, Excel, and other standard office tools
Working Conditions
• General office environment
• Willingness and ability to work on site. May have business travel from 0% - 10%
• Requires some lifting and moving of up to 25 pounds
• Must be able to move between buildings and floors
• Must be able to remain stationary and use a computer or other standard office equipment, such as a printer or copy machine, for an extensive period of time each day
• Must be able to read, prepare emails, and produce documents and spreadsheets
• Must be able to move within the office and access file cabinets or supplies, as needed
• Must be able to communicate and exchange accurate information with employees at all levels on a daily basis
Base Pay Range Per Hour: $30.00 - $41.00
Individual compensation will vary based on factors such as qualifications, skill level, competencies, and work location.
What We Offer
• A collaborative teamwork environment where learning is constant, and performance is rewarded.
• The opportunity to be part of the team that is revolutionizing the treatment of some of the world's most devastating diseases.
• A generous benefits package for eligible employees that includes medical, dental, vision, life, AD&D, short and long-term disability insurance, 401(k) with employer match, paid parental leave, eleven paid company holidays per year, a minimum of fifteen days of accrued vacation per year, which increases with tenure, and paid sick time in compliance with applicable law(s).
Penumbra, Inc., headquartered in Alameda, California, is a global healthcare company focused on innovative therapies. Penumbra designs, develops, manufactures, and markets novel products and has a broad portfolio that addresses challenging medical conditions in markets with significant unmet need. Penumbra sells its products to hospitals and healthcare providers primarily through its direct sales organization in the United States, most of Europe, Canada, and Australia, and through distributors in select international markets. The Penumbra logo is a trademark of Penumbra, Inc.
Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, age, disability, military or veteran status, or any other characteristic protected by federal, state, or local laws.
If you reside in the State of California, please also refer to Penumbra's Privacy Notice for California Residents.
For additional information on Penumbra’s commitment to being an equal opportunity employer, please see Penumbra's AAP Policy Statement.
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