Manage the organization’s full accounts payable cycle, including invoice processing, vendor payments, aging, reconciliations, expense reporting, and cash planning. Support month-end close, accruals, limited accounts receivable, 1099 reporting, audits, government contract compliance, and internal controls. Maintain vendor records, resolve discrepancies, and collaborate with departments across the nonprofit.
Position Summary
- The Accounts Payable Specialist is responsible for managing the day-to-day accounts payable functions of the San Diego Rescue Mission while supporting the overall financial operations of the organization. This role ensures timely and accurate invoice processing, vendor payments, expense reporting, account reconciliations, and compliance with internal controls.
- Manage the full accounts payable cycle, including invoice receipt, coding, approval routing, and payment processing for general operating and government contract expenses.
- Process vendor payments through ACH, check, and online payment platforms.
- Maintain vendor records and ensure accurate and timely payment of obligations.
- Monitor accounts payable aging and assist with cash management planning.
- Resolve vendor inquiries and discrepancies professionally and promptly.
- Assist with monthly closing activities, including accruals and account reconciliations.
- Prepare and maintain supporting schedules related to accounts payable and other assigned accounts.
- Assist with expense reporting and credit card reconciliation processes.
- Support limited accounts receivable functions and cross-train with Donor Services as needed.
- Work with all departments – Programs, Development, Operations & Community Engagement to ensure alignment on expectations.
- Communicate effectively and proactively
- Assist with annual 1099 reporting and audit support.
- Maintain compliance with nonprofit accounting standards, internal controls, and organizational policies including compliance of government contracts.
QualificationsQualifications
- Associate degree in Accounting, Finance, Business Administration, or related field; Bachelor's preferred.
- 5-10 years of accounts payable experience.
- Strong Microsoft Excel skills.
- Experience with Sage Intacct, nonprofit, or faith-based organizations preferred.
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