Accounts Payable Rep- Expense

About the Job:

The Accounts Payable Representative – Expense is responsible for processing and paying invoices in a timely and efficient manner. Specific duties include the payment of purchase order bills, fixed arrangement expenses, check requests, summary billings, capital projects and other various corporate expense invoices.  Additionally, this role will oversee our AP invoice workflow tool ensuring invoices are coded and approved timely, exception queues are escalated and addressed and produce weekly invoice status reports to all corporate users.

A day in the life, what you’ll be doing:

• Process invoices through the D365 A/P module based on invoice terms.
• Prepare corporate invoices for payment by reviewing for proper approval and coding and routing when necessary for additional approval.
• Oversee the AP invoice workflow software (Invoice Capture) ensuring invoices are coded and approved timely.
• Produce weekly invoice status reporting from Invoice Capture for all corporate users to escalate aged invoices without an approval.
• Preparing monthly summary billings using Efiles imported to AP System for payment based on invoice terms.
• Manage AP Inbox and respond to vendor, employee and management inquiries regarding invoices and payments.
• Research old invoices and resolve price, quantity, term, and other payment discrepancies.
• Review vendor statements and research past due invoices and credit memos.
• Work on special projects as assigned by the A/P Manager.
• Assist A/P Reps as needed with Concur, Tax Check Requests and other projects as requested
• Prepare incoming checks for deposit by obtaining coding as needed.
• Process AP ACH and check payments as needed.

What it takes to Join:

• Associate’s degree; Accounting or Finance emphasis preferred.
• 2-3 years of accounts payable experience, preferably within a retail company.
• Basic knowledge of accounting principles and skills.
• Effective written and verbal communication skills; legible handwriting is a must.
• Demonstrated ability to build positive, productive working relationships with internal and external partners.
• Excellent organizational skills; must be able to effectively manage processing of a high volume of invoices (received in both hardcopy and digital format) and assist with other projects.
• Ability to work with limited supervision in a fast pace environment.
• Practical experience with an accounting system, Infor Cloud Suite Financials or Lawson preferred.
• Experience working with an AP invoice workflow system a plus.
• Key boarding and 10 key by touch skills that support processing a large volume of invoices on a daily basis.
• Proficiency in MS Office Suite, including advanced Excel skills; vlookups, functions, and pivot tables.
• Proficiency in MS Outlook, including group mailbox management

Salary Range: ($48,555-$53,040)

Pac Perks:

• Dog friendly office environment
• On-site Cafe
• On-site Gym
• $1,000 referral incentive program
• Generous associate discount of 30-50% off merchandise online and in-stores
• Competitive long term and short-term incentive program
• Immediate 100% vested 401K contributions and employer match
• Calm Premium access for all employees
• Employee perks throughout the year

Physical Requirements:

The physical demands described here are representative of those that are required by an associate to successfully perform the essential functions of this job. 

• While performing the duties of this job, the associate is regularly required to talk or hear. The associate is frequently required to sit; stand; walk; use hands to finger, handle or feel; as well as reach with hands and arms.
• Specific vision abilities required by this job include close vision, distance vision, depth perception and ability to adjust focus.
• Ability to work in open environment with fluctuating temperatures and standard lighting.
• Ability to work on computer and mobile phone for multiple hours; with frequent interruptions.
• Required to travel in elevator or stairwells to attend meetings and engage with associates on multiple floors throughout building.
• Hotel, Airplane, and Car Travel may be required.

Position Type/Expected Hours of Work:

This is a full-time position. As a National Retailer, occasional evening and/or weekend work may be required during periods of high volume. This role operates in a professional office environment and routinely uses standard office equipment.

Other Considerations:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the associate for this job. Duties, responsibilities and activities may change at any time with or without notice. Reasonable accommodations may be made to qualified individuals with disabilities to enable them to perform the essential functions of the role.