Accounts Payable Manager

Description

Vortex is the leader in Doors/Security Products, Storefront Glass/Glazing, Access Controls and Material Handling Equipment for Commercial, Industrial and Retail Facilities. These products and services are in high demand for all private and public business sectors from Fortune 500 companies to small and emerging businesses. 

Due to our continued expansion and growth, we now have an opportunity for a full-time Accounts Payable Manager at our Headquarters located in Irvine, CA.

The Accounts Payable Manager is responsible for leading a team of 10 AP professionals and overseeing the processing of approximately 100,000 invoices annually across a vendor base of 12,000 suppliers. This role manages invoice processing, vendor relationships, payment execution, and team performance while driving process improvements, compliance, and cross-functional collaboration.  Following the implementation of Certinia (Salesforce-based ERP), this position will play a key role in developing standardized processes, enhancing automation, and improving operational efficiency.

Leadership & Team Development

Lead, coach, and develop the AP team to ensure accuracy, accountability, and productivity.

Manage workload distribution, performance expectations, and staff development.

Foster a culture of continuous improvement and operational excellence.

Accounts Payable Operations

Oversee end-to-end invoice processing, payment execution, and vendor management.

Ensure accurate coding, approval routing, vendor master maintenance, and compliance with payment terms.

Resolve escalated vendor issues and monitor aging payables.

Cross-Functional Collaboration

Partner with service center locations, procurement, and accounting teams to support efficient invoice processing and month-end close activities.

Communicate AP performance metrics and operational updates to Finance leadership.

Systems & Process Improvement

Serve as the AP subject matter expert for Certinia.

Develop, document, and maintain AP standard operating procedures (SOPs).

Identify opportunities for automation, workflow improvements, and increased efficiency.

Controls & Compliance

Ensure compliance with internal controls, company policies, and GAAP requirements.

Oversee 1099 reporting, audit support, reconciliations, and vendor documentation.

Maintain audit-ready records and enforce approval and payment controls.

Requirements

•   5+ years of progressive Accounts Payable experience, including at least 2 years in a supervisory or leadership role.
• Experience managing high-volume AP operations and large vendor databases.
• Strong background in invoice processing, vendor management, month-end close support, reconciliations, and 1099 compliance.
• Experience developing SOPs, improving processes, and implementing workflow efficiencies.
• Prior experience in construction, field services, or multi-location businesses is preferred.
• Experience with AP automation and invoice management tools is a plus.

Technical Skills

Solid understanding of AP operations, including 3-way matching, PO and non-PO invoice processing, and payment runs.

Experience with ERP systems such as Certinia, NetSuite, Sage, SAP, or similar platforms.

Strong Microsoft Excel skills, including data analysis and reconciliations; Power BI experience is a plus.

Ability to quickly learn new systems and leverage technology to improve efficiency.

Leadership Competencies

Proven ability to lead, develop, and motivate teams in a fast-paced environment.

Highly organized, detail-oriented, and able to manage competing priorities.

Strong communication and relationship-building skills across Finance, Operations, and Procurement.

Process-driven mindset with a focus on continuous improvement, automation, and scalable solutions.

Adaptable and collaborative, with the ability to lead through change.

Competitive salary based on experience

Medical, dental, and vision insurance

401(k) with company match

Paid time off and 8 paid company holidays

Monday–Friday | 8:00 AM – 5:00 PM

Primarily office-based role

Prolonged periods of sitting and computer work

Occasional lifting of up to 15 lbs.

Regular verbal and written communication required