Billing & Accounting Specialist

Position Summary:

We are seeking a detail-oriented and motivated Billing & Accounting Specialist to manage the day-to-day operations of our Accounts Receivable and Accounts Payable functions, with a strong emphasis on billing and collections. This role will take ownership of client invoicing, payment tracking, and revenue reconciliation, ensuring that all billing processes are accurate, timely, and aligned with company policies. Additional responsibilities include managing vendor payables, preparing journal entries, and maintaining accurate financial records within our ERP system.

The ideal candidate is a well-rounded accounting professional with demonstrated experience in billing operations, strong problem-solving skills, and a customer service mindset. Success in this role requires adaptability in a fast-paced environment, meticulous attention to detail, and a proactive approach to improving processes and ensuring the integrity of financial reporting.

PLEASE NOTE: This is a fully remote position; however, due to the locations of our clients and core team members, we are only able to consider candidates who live and work within the Eastern & Central US time zone(s).

Key Responsibilities:

• Manage the full AP/AR cycle, including processing client invoices, vendor payments, and collections.
• Prepare, deliver, and oversee client invoicing schedules, working with a Billing Specialist to ensure accuracy and timeliness.
• Monitor collections, resolve billing inquiries, and maintain accurate client account records.
• Identify and bill for special service work outside of regular schedules.
• Act as the first point of contact for billing-related questions.
• Reconcile deposits, credit card transactions, and ACH payments in Sage Intacct (ERP).
• Record journal entries for payments received from clients, investment providers, and recordkeepers.
• Reconcile the operating bank account and support internal control processes.
• Process vendor invoice approvals and payments using Bill.com.
• Collaborate with colleagues across finance, operations, and logistics to align processes.
• Manage and support a Billing Specialist responsible for routine invoicing and deposits.
• Contribute to ad hoc projects and process improvement initiatives.
• Other duties as assigned.

Qualifications:

• 3–5 years of accounting experience, ideally in a fast-paced, multi-entity environment.
• Prior experience in the retirement and/or financial services industries strongly preferred.
• Hands-on experience with AP/AR, journal entries, and bank reconciliations.
• Proficiency with accounting software; Sage Intacct and Bill.com experience strongly preferred.
• Intermediate Excel skills required.
• Strong attention to detail with excellent problem-solving and analytical skills.
• High integrity, sound judgment, and a proactive, solutions-oriented mindset.
• Ability to work independently and remotely with minimal oversight.
• Customer service focus, particularly in explaining billing procedures to clients.
• Comfortable navigating ambiguity and adapting to changing priorities.
• Proven ability to handle confidential and sensitive information.

Pay Transparency Statement:

The anticipated pay range for this position is $70,000-$80,000 annually.

At Strongpoint Partners, our salary ranges reflect the minimum and maximum base pay for the posted position applicable to all locations across the US. Within the posted salary range, individual pay is determined by the geographic location, job related skills, experience, education, and certifications. Our total compensation package includes base pay plus a comprehensive benefits program.