Accounting Associate

The Accounting Associate supports the VP, Finance & Accounting in the day-to-day execution of Synapse Virtual Production's accounting operations. This role is responsible for maintaining accurate financial records, supporting monthly close activities, and ensuring the timely processing of transactions across the company's growing multi-location and multi-entity structure.

The ideal candidate is highly organized, detail-oriented, and comfortable operating in a fast-paced, mulit-entity production environment. They bring a strong foundation in accounting operations, enjoy solving problems, and can effectively balance recurring transactional work with evolving business needs as Synapse continues to scale.

• Create and maintain customer, vendor, and project records in NetSuite.
• Generate and distribute client invoices.
• Record incoming payments and apply cash receipts accurately.
• Monitor outstanding receivables and support collections efforts by identifying aging balances and escalating issues to the VP as needed.
• Assist with customer account reconciliations and billing inquiries.

• Review and process vendor invoices through Tipalti and other payment platforms.
• Record bills, payments, and expenses in NetSuite.
• Ensure appropriate documentation, coding, and approvals are in place prior to payment.
• Assist with weekly payment runs and vendor communication.
• Maintain accurate vendor records and support 1099 reporting processes.

• Record Wrapbook payroll transactions and related entries in NetSuite.
• Support payroll reconciliation activities across Rippling and Wrapbook.
• Assist with employee reimbursements, credit card reconciliations, and expense reporting processes.
• Maintain supporting schedules and documentation for payroll-related accounting entries.

• Record corporate credit card activity and ensure transactions are coded accurately.
• Prepare monthly credit card reconciliations for review.
• Support cash management processes, including tracking account activity and preparing documentation for VP review.
• Assist with approved funding and payment requests.

• Prepare account reconciliations and supporting schedules for monthly close.
• Assist with fixed asset tracking, depreciation, and amortization schedules.
• Prepare recurring journal entries and supporting documentation.
• Support the accuracy and completeness of financial records across all entities.
• Assist with audit requests and external reporting requirements as needed.

• Assist with project setup and wrap-out processes.
• Support production accounting activities, including project cost tracking and reporting.
• Pull, organize, and format project financial data for leadership review.
• Collaborate with Production, Operations, and Finance teams to ensure accurate project-level financial reporting.

• Help maintain accounting procedures, documentation, and internal controls.
• Identify opportunities to improve workflows, automation, and reporting efficiency.
• Support the adoption and use of AI-enabled tools and technologies that enhance accounting operations and accuracy.
• Contribute to building scalable accounting processes that support Synapse's continued growth.

• 3–5+ years of accounting, bookkeeping, or finance operations experience.
• Experience with NetSuite or a comparable cloud-based ERP system required.
• Familiarity with Tipalti, Wrapbook, Rippling, or similar platforms preferred.
• Experience supporting production, media, entertainment, agency, or project-based businesses strongly preferred.
• Strong Excel and financial systems skills.
• Solid understanding of accounts payable, accounts receivable, payroll accounting, and month-end close processes.
• Exceptional attention to detail, organization, and follow-through.
• Ability to manage multiple priorities and meet deadlines in a dynamic environment.
• Comfortable working independently while partnering closely with leadership.
• Interest in process improvement, automation, and AI-enabled workflows.