The Account Coordinator will support project administration, client service, and production processes while ensuring timely and accurate project execution.
About the Role
Project Administration
We’re looking for a highly organized, proactive Account Coordinator to join our team. This role is perfect for someone who thrives in a fast-paced, creative environment and has a sharp eye for detail. You’ll play a key role in supporting project coordination, internal communications, production/finishing processes, and client service.
Key ResponsibilitiesProject Administration
- Monitor timelines and send reminders to keep projects on track
- Organize and distribute project kickoff materials
- Proof creative deliverables for accuracy and consistency
- Coordinate with photo team for asset requests
- Support production with file delivery, tracking, and transfers
- Step in to support client communication during team absences
- Send meeting reminders and distribute briefs to internal teams
- Maintain up-to-date brand guidelines and client preference documentation
- Ensure teams are aligned with current project details and updates
- Attend client meetings and take detailed notes
- Organize meeting notes and email threads into internal briefs
- Update client-facing status sheets and trackers
- Schedule client meetings and assist in event planning and gifting
- Create and maintain production schedules for deliverables
- Track project progress using deliverables logs and status sheets
- Request templates and coordinate updates as needed
- Assist in assembling materials for client presentations
- Manage and maintain internal systems
- Help route materials through the finishing process
- Minimum 1 year of equivalent work experience, preferably in entertainment and/or in an administrative support role
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication abilities
- Ability to multi-task, prioritize and manage time efficiently to meet deadlines
- A team player with a proactive, solutions-focused attitude
- Keen interest in entertainment and/or marketing
- Opportunity to grow within a collaborative, creative team
- Exposure to high-profile clients and multifaceted campaigns
- Fast-paced environment with hands-on learning
To apply, please submit your resume and a brief cover letter explaining your interest in the role.
Concept Arts Los Angeles, California, USA Office
4201 Wilshire Blvd, 5th Floor, Los Angeles, CA, United States, 90010
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