885 - Virtual Assistant

We need an English-fluent Part-time Virtual Assistant, based in Latin America, available to work remotely.
We are looking for someone with exceptional communication and relationship-building skills, who embraces changes while maintaining strong attention to detail. An interested and proactive person, who's constantly learning and improving their skills.

Are you the one we are looking for?

Responsibilities:

• Perform accurate data entry, manage CRM systems, and ensure all data is up-to-date, correctly formatted, and enriched with new business contacts via data scraping.
• Proactively organize spreadsheets, data logs, and contact information, while compiling dashboards into unified reports (e.g., ClickUp, traffic, sales).
• Identify leads and market opportunities through data scraping and support cold outreach efforts and funnel management for new business initiatives.
• Help build and maintain email marketing and customer engagement funnels, including scheduling campaigns via MailChimp and sending surveys or interview requests.
• Draft, proofread, and edit various written materials for clarity and consistency.
• Format and organize documents, presentations, and reports.
• Collaborate with AI tools to generate research-based content.
• Manage and maintain organized digital files, document archives, and blog posts on CMS platforms like WordPress or Squarespace.
• Create visual and written content for social media (LinkedIn, Twitter, Instagram, Reddit, Pinterest) using tools like Canva.
• Schedule and publish social content via Later, SproutSocial, and respond to engagement when needed.
• Draft and send email responses (guided or autonomous), schedule meetings and calls, update calendars, and follow up on non-responses.
• Monitor campaign analytics, summarize key metrics, and take follow-up actions based on performance insights.
• Coordinate communication for events and projects, track deadlines, send recap emails, and generate weekly progress reports.

Requirements:

• 2-3 years of experience as a Virtual Assistant or similar role.
• Previous experience with data entry, CRM management, and content formatting. 
• Experience with social media management and content creation preferred.
• Proficiency in Google Workspace (Docs, Sheets, Drive, Calendar, Presentation).
• Experience with project management tools like ClickUp, Asana.
• Familiarity with CRM systems (e.g., Hootsuite, Salesforce, custom ERP solutions).
• Proficiency in email campaign & automation tools (e.g., MailChimp, Klaviyo, others)
• Basic graphic design skills using Canva or AI.
• Prior and extensive work experience with ChatGPT, Claude, Gemini, or other generative AI