As an Administrative Assistant/Receptionist, you will be responsible for completing an array of administrative duties. We are looking for a highly organized individual, with the ability to multi-task and ensure total operational responsibility over the front office. This is an exciting opportunity to be the focal point of a growing company.

JOB DUTIES 

• Greet and manage all incoming/outgoing visitors
• Check in all guests and provide welcoming accommodations
• Create photo badges for new employees and visitors
• Manage appointment and conference room scheduling for entire campus
• Provide administrative support for Operations team
• Assist with employee and visitor parking passes and validation
• Help manage and audit the corporate Uber account
• Assist Operations team in tracking down invoices, categorizing expenses, attaching receipts within the company’s expense management tool, Concur
• Maintain a clean and visually appealing office space
• Organization and ordering of supplies and office equipment
• Arranging courier services and tracking package pickup/drop-offs 
• Perform day-to-day operations, such as filing, scanning, mail distribution, conference room set up, and additional office work
• Maintain emergency procedure binders
• Liaison between our dry cleaning/laundry service and employees
• Comfortable using FedEx, UPS, other shipping services: domestic and international shipping, freight. Must have knowledge of commercial invoicing.
• Assist with lunch setup/break down
• Assist with SWAG distribution
• Communicate all necessary information to onsite security

REQUIREMENTS 

• 1-2+ years of experience in reception/administrative function
• Must be highly organized, self-motivated, a team player, and have a positive attitude
• Proficient in Microsoft Suite: Excel, Outlook, and Word
• Strong communication skills (both written and oral)
• Possess flexibility to a changing environment, while maintaining the ability to multi-task office duties
• Able to work in a professional setting assisting with top level executives, government officials, etc.

Hyperloop One is an Equal Employment Employer; employment is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender (including pregnancy, childbirth, or related medical conditions), national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other protected status. Hyperloop One will consider qualified applicants with criminal histories consistent with the “Ban the Box” legislation.