Office Manager/Event Coordinator
We are looking for an experienced Office Manager/Event Coordinator who can manage multiple priorities while representing Prodege’s unique and awesome culture. As the ‘ambassador of first impressions,’ you will be the first point of contact for all guests entering our office. The ideal candidate is focused on creating a fantastic experience for everyone who comes to our office (i.e. employees, guests, clients, vendors). We are looking for a super energetic, charismatic, friendly, problem solver that is passionate about going above and beyond to ensure that Prodege remains one of the “best places to work in LA!”
This position covers a wide range of responsibilities, so we are looking for an innovative and adaptable person who is a fast learner. As our Office Manager/Event Coordinator you will:
- Understand the culture of the office and create new ways to engage employees
- Leverage social media and other avenues to share culture and drive engagement
- Lead event planning and strive to continually maintain and improve the high morale of the company:
- Manage all employee events to include company outings/parties, wellness programs, anniversary and birthday celebrations
- Manage ad hoc employee events (game night, movie night, Monday Night Football, happy hours, on-site chair massages, etc.)
- Project manage the execution of quarterly all company meetings
- Assist with charitable giving initiatives
- Manage internal employee recognition program
- Answer all incoming calls and appropriately direct callers; maintain company directories and voicemail
- Maintain visitor and parking logs; administer parking validations
- Coordinate conference room schedules and room functionality
- Retrieve, sort and distribute mail daily; ensure timely receipt and prompt mailing of correspondence (i.e. FedEx, UPS, and USPS)
- Maintain clean and presentable office, including all conference rooms and kitchen
- Provide general and administrative support; create and implement procedures that will help the office run more efficiently
- Manage relationships with vendors (i.e. caterers, suppliers, building management)
- Manage relationship with building management including coordinating and scheduling routine maintenance and leading the office safety program
- Manage company catered lunch program (ordering lunch, managing relationships with vendors) and sourcing new vendors to add to our program
- Manage administration budget
- Oversee all office supply inventory and ensure sufficient stock/order when necessary
- Manage all food/beverage/kitchen inventory and ensure kitchen is stocked with snacks and refreshments
- Assist the HR Department with new employee onboarding process
- Work collaboratively with our other office locations and assist in their office programs/events (Woodland Hills, CA, San Francisco and Schaumburg, IL)
- Ad hoc duties and projects
And you will have the following qualifications:
- Bachelor degree or equivalent work experience
- 2+ years’ experience in office administration, general office support and event planning
- Superior customer service skills; genuinely enjoy making people happy
- Excellent communication skills verbal and written
- Exceptional reliability and dependability; this position will open the office and close the office daily
- Proficiency in MS Word, Excel, Outlook and PowerPoint
- Organization and excellent time management skills
- Exceptionally well organized, detail oriented with the ability to handle many projects simultaneously while working under pressure with competing deadlines
- Ability to maintain a high degree of confidentiality
- Strong communication and interpersonal skills with the ability to interact with all levels of employees and management
- Self-motivated and able to work independently with minimal supervision
- Outgoing social person that loves to interact with diverse groups of people
- Creative skills are a must; we are always looking for new and improved ways of doing things!
Our Accolades:
• Los Angeles Business Journal – Best Places to Work, August 2016
• The 2016 Career Launching Companies, Wealthfront
• Inc 500 – Fastest Growing Private Companies
• Deloitte’s Technology Fast 500
• Los Angeles Business Journal – Fastest Growing Companies
• Los Angeles Business Journal– Best Places to Work
• President Josef Gorowitz -- Ernst & Young 2014 Entrepreneur of the Year: Los Angeles, Advertising Category
• President Josef Gorowitz -- SoCal Tech Top 50 Executives Award 2013
• CEO Chuck Davis – Los Angeles Venture Association (LAVA) Hall of Fame Honoree
• CFO Brad Kates -- Los Angeles Business Journal: 2014 CFO of the Year, Winner
• CTO Shane O’Neill -- Los Angeles Business Journal: 2014 CIO of the Year, Finalist